Project Assistant (LICA 5)
Overview
Provide administrative, logistical, and programme support to ensure the efficient day-to-day functioning of the programme office and the effective implementation of project activities.
Key Responsibilities
- Assists in the coordination of project planning and preparation work.
- Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
- Reviews project documents, especially cost plans/budgets, for completeness and compliance.
- Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
- Serves as focal point for administrative coordination of project implementation activities.
- Compiles, summarizes and enters data on project delivery; drafts related status reports.
- Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
- Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks.
- Performs other duties as assigned.
Required Experience
Minimum of 5 years of experience in development programme or project administration, technical cooperation or related area. The minimum years of relevant experience can be reduced to three (3) for candidates who possess a first-level university degree or higher. Experience working in Nepal or South Asia. Experience working with UN, EU and/or other development agencies is desirable.
Qualifications
High school diploma or equivalent. Specialized trainings in project administration, event organization or budget management are desirable.