Overview
The role supports and facilitates operations by protecting resources and managing WFP resources efficiently, ensuring risk-based end-to-end planning, budgeting, and reporting to meet key priorities and strategic objectives.
Key Responsibilities
- Contribute to the implementation of plans and policies by establishing clear objectives; coordinate processes related to budget and programming activities in compliance with WFP and functional area strategies.
- Prepare budgets to ensure their accuracy, relevance, cost containment and effectiveness, as well as their integrity, in accordance with current guidelines; identify deficiencies and provide comprehensive feedback to stakeholders when necessary.
- Prepare budgets in WFP corporate systems, gathering information from involved units, ensuring all supporting documentation is available and addressing comments and recommendations before entering the corresponding information into internal systems for reference.
- Support the preparation of funding proposals by carrying out budget proposals, analyzing donor trends against operational deficits, proposing prioritization options for funds by activity and modality when necessary.
- Analyze the closing activities of Country Strategic Plans (CSPs), ensuring that necessary actions are taken for resource transfer and timely initiation and closure of activities.
- Review and analyze supply chain requirements, including advance financing requests, in collaboration with stakeholders at the operational level, to ensure timely coverage of deficits and efficient use of contributions.
- Review pipelines monthly, project needs over time and alert the Country Office team about deficits, surpluses, resource allocations and corporate stock replenishment to maximize operational effectiveness, escalating situations according to the severity of deficits and using relevant pipeline management tools.
- Coordinate and consolidate information for the monthly inter-functional pipeline working group, which proactively analyzes resource availability and potential future deficits, recommending timely mitigation measures.
- Participate in meetings with internal stakeholders to discuss the use of foreseen contributions and support the funding proposal preparation process.
- Advise implementing units on the appropriate and timely programming and use of funds, ensuring alignment with funding proposals and donor conditions, proposing recommendations and possible corrective actions in coordination with Partnerships teams.
- Monitor fund sub-allocations in accordance with applicable procedures and guidelines, ensuring the availability of funds for implementing units to make timely commitments.
- Coordinate and consolidate inputs for the Country Office or Regional Office Resource Management Committee (RMC), which reviews and prioritizes resources against Country Portfolio Budget (CPB) implementation plans, according to established deadlines.
- Contribute to the preparation of interim, progress, and final reports as stipulated in the contribution agreements between WFP and various donors, particularly those negotiated locally, in close coordination with the Country Office and Global Headquarters when applicable.
- When necessary, support the activation, deactivation, and management of supply lines for the Global Commodity Management Facility (GCMF), participate in knowledge transfer activities related to this facility and facilitate decision-making regarding the allocation of corporate stocks.
- Collect and analyze data and contribute to the preparation of accurate and timely reports to facilitate informed decision-making and ensure the consistency of information presented to senior management and external stakeholders.
- Represent the unit in internal meetings, committees, or working groups when required, in order to obtain and provide information from a budget and resource programming perspective.
- Apply standard emergency preparedness practices and contribute to the monitoring of financial risks.
- Perform other related duties as assigned in support of the unit's and Country Office's objectives.
Required Experience
At least six (6) years of relevant work experience in budget analysis, resource management, operational planning, data analysis, or related areas. Experience in preparing, managing, monitoring, and reporting on operational budgets using corporate information, financial, or resource management systems. Experience in analyzing considerable volumes of data and in consolidating and presenting accurate, consistent, and easy-to-interpret information, adapted to different audiences and useful for decision-making. Experience supporting operational planning processes, projecting needs, and monitoring resource availability and utilization, coordinating information with different areas. Previous experience in international organizations, international cooperation, the public sector, or humanitarian organizations will be valued.
Qualifications
University degree in Business Administration, Statistics, Finance, Economics, or other areas related to the position. Additional training in Project Management, Statistical Analysis, and/or Operational Planning and Management will be considered favorably.