National Post: Programme Associate, Dar es Salaam, Tanzania, G6

Overview

Provides comprehensive programmatic, financial, and administrative support to the Sexual and Reproductive Health Rights (SRHR) Unit within the UNFPA Tanzania Country Office, ensuring high efficiency, quality assurance, and procedural compliance in country programme implementation.

Key Responsibilities

• Processes payment requests, travel authorizations, and purchase orders using corporate ERP systems.
• Monitors overall expenditure targets, budget utilization, and delivery levels for the SRH unit.
• Assists Implementing Partners (IPs) to prepare and finalize Annual Work Plans (AWPs) and requests for Funding Authorization and Certificate of Expenditures (FACE forms).
• Conducts quality control on financial reports to guarantee compliance with UNFPA financial rules and HACT guidelines.
• Plans, schedules, and coordinates administrative arrangements and logistics for meetings and events.
• Manages incoming and outgoing mail and correspondence, drafts non-substantive responses.
• Maintains a filing system and updates database contact details for key stakeholders.
• Follows up on the timely submission of progress reports from IPs.
• Reviews, compiles, and synthesizes field monitoring tool data.
• Assists in inputting programme data into corporate planning systems.
• Participates in joint or technical field monitoring visits and drafts monitoring reports.
• Ensures programmatic and financial tracking align with Results-Based Management (RBM) standards.
• Assists in collecting and analyzing data from studies, surveys, and reports.
• Supports technical advisors in drafting briefing materials and presentations.
• Supports the tracking, archiving, and distribution of good practices and lessons learned.
• Stands in for other administrative or programmatic team members.
• Carries out any other duties as may be assigned.

Required Experience

• At least six (6) years of relevant professional experience in project/programme management support, administration, or financial tracking within national/international organizations, UN agencies, or CBOs/NGOs.
• Proven experience working with corporate ERP financial/management systems (e.g., Quantum, Atlas) and advanced computer applications (MS Word, Excel, PowerPoint, database management).
• Familiarity with the processing of FACE forms, HACT compliance procedures, work plan preparation, and tracking budget delivery targets.
• Demonstrated understanding of Sexual and Reproductive Health (SRH) programming contexts is a strong asset.
• Strong event planning, administrative coordination, multi-tasking abilities, and capability to work independently under tight deadlines.
• Prior experience within the UN System or a detailed understanding of the UNFPA mandate is a distinct advantage.

Qualifications

• Completed Secondary Level Education required.
• A first-level university degree in public health, population studies, gender studies, development studies, social sciences, business administration, or a related field is highly desirable and will be an added advantage.

Other Details