Fleet Management Consultant

Overview

Develop a standardization plan for Agency-wide fleet, establish fleet performance dashboards, and develop policies and procedures.

Key Responsibilities

• Develop and maintain fleet policies, procedures, standards, and operational guidelines.
• Lead fleet planning exercises, including acquisition, replacement, disposal, and standardization initiatives.
• Define vehicle allocation methodologies and fleet establishment requirements.
• Support annual budgeting and forecasting for fleet-related expenditures.
• Promote fleet optimization and long-term sustainability strategies.
• Establish and maintain fleet performance dashboards and reporting mechanisms.
• Monitor utilization rates, vehicle availability, downtime, fuel efficiency, and operational performance.
• Analyse trends and identify underutilized or excess fleet assets.
• Produce monthly, quarterly, and annual fleet performance reports for management.
• Develop and monitor fleet KPIs across all field operations.
• Monitor implementation of preventive and corrective maintenance programmes.
• Review maintenance costs, vehicle reliability, and workshop performance indicators.
• Ensure accurate vehicle asset records throughout the asset lifecycle.
• Support development of vehicle replacement plans based on age, mileage, condition, and operational requirements.
• Provide technical guidance on vehicle specifications and maintenance standards.
• Establish fuel management standards and monitoring systems.
• Monitor fuel consumption and cost-efficiency across all locations.
• Analyse fuel variances and identify irregularities or potential control weaknesses.
• Recommend measures to reduce operational costs and improve fleet efficiency.
• Support implementation of fuel monitoring technologies and reporting tools.
• Develop and monitor compliance with fleet safety policies and procedures.
• Review accident reports, investigate trends, and monitor implementation of corrective actions.
• Ensure compliance with vehicle registration, insurance, licensing, and roadworthiness requirements.
• Coordinate fleet audits, compliance reviews, and implementation of audit recommendations.
• Promote driver safety programmes and risk mitigation initiatives.
• Oversee fleet information systems, telematics, GPS tracking, and reporting platforms.
• Ensure data integrity and accuracy of fleet records across field offices.
• Develop analytical tools and visual dashboards to support decision-making.
• Promote digitalization and automation of fleet management processes.
• Assess and implement innovative fleet technologies and best practices.
• Serve as the HQ focal point for fleet management across field operations.
• Provide technical advice and support to field fleet focal points and management.
• Develop training materials, SOPs, and operational guidance documents.
• Conduct fleet reviews, support missions, and capacity-building initiatives.
• Facilitate knowledge sharing and dissemination of best practices across the organization.

Required Experience

A minimum of six years of responsible and relevant work experience in mechanical engineering, supply/transport operations as well as management experience, especially staff management.

Qualifications

A first university degree from an accredited educational institution in Mechanical Engineering, Business Administration, Supply Chain Management or a related field. Knowledge of personal computer applications. Knowledge of automotive engineering.

Other Details