IP Senior Administrative and Financial Associate

Overview

Support systems and processes review for implementing partners, including budget and financial review, risk mitigation, and SOP evaluation, to enhance financial and fiduciary accountability.

Key Responsibilities

• Evaluate IP Standard Operating Procedures (SOPs), IP Capacity Assessment, and IP Performance Scorecard.
• Propose measures to enhance tools and procedures, and streamline processes.
• Support the development of benchmark costs for IP staff and office costs.
• Support initiatives and recommendations to strengthen the IP unit and build staff capacity.
• Provide training and guidance to other staff members.
• Suggest and recommend tools, generate data analytics, and propose service standard level of IP sub-unit.
• Collaborate to enhance IOM Pakistan Portal modules relevant to IP engagements.
• Provide support in mentoring IPs with respect to systems and processes.
• Support in conducting IP Capacity Assessment (CA) and prepare report stating the IP risk level and identify areas for improvement.
• Review IP budget proposals, ensuring reasonableness of budget line items and unit costs.
• Support in preparing Work Program for IP financial review and determine extent of substantive testing procedures.
• Ensure that IPs conduct all procurement transactions in accordance with IOM procurement rules and regulations.
• Mentor and monitor the procurement process of IPs.
• Conduct quality control check of all IP-related files and Request for Payments.
• Conduct assurance procedures for transactions that have a material impact on the financial reports.
• Attend housekeeping matters in terms of open engagements and provide periodic updates on open items in the IOM accounting system.
• Maintain a sound filing system of all IP-related files.
• Provide ad hoc translation of documents from Urdu to English.
• Perform such other duties as may be assigned.

Required Experience

• Four years of relevant professional experience with a university degree in Accounting, Business Administration or a related field; or six years of relevant professional experience with a completed High school degree.
• Experience in finance and accounting; and, Experience in project finance reporting and knowledge in conducting audit or IP review.

Qualifications

• University degree in Accounting, Business Administration or a related field from an accredited academic institution; or Completed High school degree from an accredited academic institution.
• Professional certification as Chartered Accountant or certified public accountant is an advantage.

Other Details