Administrative Coordinator- HRD Total Rewards

Overview

Provides administrative, budget, document-production, stakeholder-engagement, and operational support for HRD Total Rewards workstreams in a confidential environment.

Key Responsibilities

• Provides administrative and operational support to management and staff, including calendar management, meeting coordination, work-program tracking, deadline monitoring, and follow-up on deliverables and action items.
• Coordinates the preparation, formatting, clearance, routing, filing, and tracking of memoranda, policy notes, Board papers, presentations, briefing materials, and staff communications.
• Maintains Total Rewards inputs to the Board Calendar Management System and related trackers.
• Serves as Institutional Review Committee (IRC) program coordinator, providing end‑to‑end program coordination and secretariat support.
• Supports budget, procurement, and vendor administration, including invoice and purchase-order tracking, renewals, reconciliation, Workday onboarding, access requirements, and liaison with relevant Fund counterparts.
• Coordinates meetings, seminars, brown-bag sessions, retreats, training activities, and stakeholder engagements.
• Serves as an administrative point of contact for assigned Fund platforms and processes.
• Provides flexible support across Total Rewards workstreams.
• Handles confidential personal and institutional information with discretion.

Required Experience

• A minimum of four (4) years of relevant experience is required.
• Prior experience in human resources, compensation, pension, insurance, budget administration, Board document production, or another environment involving confidential employee information is an advantage.

Qualifications

Completion of a high school diploma, or equivalent.

Other Details