Procurement Associate [Open to Tier 0, 1 & 2 applicants]
Overview
The Procurement Associate ensures effective, efficient, and transparent procurement services and processes within the Country Office, potentially supervising support staff. The role focuses on implementing sustainable procurement strategies and organizing procurement processes.
Key Responsibilities
- Implement sustainable procurement strategies and policies.
- Ensure compliance with UNDP rules, regulations, and policies.
- Elaborate internal procurement Standard Operating Procedures (SOPs).
- Map CO procurement business processes.
- Organize procurement processes for CO, projects, and other UN Agencies.
- Provide guidance on procurement plans.
- Prepare and conduct RFQ, ITB, or RFP.
- Receive and evaluate quotations, bids, or proposals.
- Prepare Purchase orders and contracts.
- Create vendors and buyer profiles in e-procurement.
- Prepare submissions for internal procurement review committees.
- Prepare reports on procurements in CO.
- Implement or partake in joint procurement processes for UN agencies.
- Develop and update supplier rosters.
- Implement supplier selection and evaluation.
- Organize procurement training for operations and project staff.
- Organize procurement training for vendors on e-procurement modules.
- Synthesize lessons learned and best practices in procurement.
- Make sound contributions to knowledge networks and communities of practice.
Required Experience
Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of relevant progressively responsible administrative experience is required at the national and international level. Experience in public sector procurement of goods and services would be an advantage. Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP.
Qualifications
Secondary education is required. A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement. CIPS level 2 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.