Oversight & Resource Management Specialist [Open to Tier 0,1 &2 Applicants]

Overview

The Oversight & Resource Management Specialist plays a central role in the operational management of the Crisis Bureau, overseeing financial planning, budget management, resource oversight, project operational support, and compliance with corporate operational policies and procedures.

Key Responsibilities

• Oversee the Bureau's financial planning, budget management, resource oversight, project operational support, and compliance with corporate operational policies and procedures.
• Provide operational advice and support to Bureau management and technical teams on financial oversight, resource planning, project implementation, procurement, human resources, audit follow-up, and operational risk management.
• Serve as a key liaison between the Bureau and corporate service providers to facilitate timely operational support and ensure effective implementation of corporate policies and procedures.
• Contribute to strengthening operational governance, improving business processes, promoting consistent application of UNDP rules and regulations, and supporting informed management decision-making.
• Perform Financial Portfolio reporting, review and approval of budgets, review of donor and partnership agreements and approval of POs, vouchers and special cases related to travel and procurement.
• Provide guidance to Operations Associates in a matrix supervisory role to ensure operational transactions and requests are completed and compliant with financial rules and regulations.
• Provide day-to-day guidance and quality assurance to Operations Associates, helping ensure timely, compliant and client-oriented delivery of operational services.
• Ensure rapid and solutions-oriented deployments of expertise and other crisis response/recovery related operational requirements of UNDP COs on an urgent basis.
• Implement Operations Strategies and Policies, ensuring compliance with UN/UNDP rules, regulations and policies.
• Provide support services to Bureau for Policy and Programme Support (BPPS) and CB personnel in NY and outposted locations.
• Develop collaborations strategies with programme management team and other personnel to develop operational processes and procedures that enhance efficiencies in project/programme management.
• Provide guidance, work-planning and implementation support for global programmes and projects.
• Ensure quality control in the preparation and approval of project documents, revisions, and budgets.
• Establish collaborative arrangements with partners in line with applicable UNDP regulations and rules.
• Conduct capacity assessments and capacity building of implementing partners.
• Follow up to make sure timely operational and financial closure of global projects.
• Coordinate and follow through on decentralized local evaluations.
• Prepare analytical, management, and donor reports for assigned portfolio of projects.
• Design systems and tools to monitor performance, continuously monitor performance and provide regular management reports and analytics on key performance indicators.
• Coordinate CB annual budget process, compile, collate and submit to senior management recommended targets on resource mobilization, delivery and revenue.
• Coordinate with programmes on resource requirements (pipelines), delivery, General Management Support (GMS) recovery and with BMS for IB and core DE resource allocations.
• Timely approval of project budgets in ERP based on valid supporting documents, proper use of accounts and accurate F&A set up.
• End-to-end resource planning and budgeting of CB core programme resources, allocation across projects/teams, and overall resource oversight, monitoring and reporting in Quantum.
• Develop and maintain financial monitoring dashboards.
• Follow up to clear contribution agreements, ensure timely receipts, monitoring of project level revenue and expenditures, assignment of authorized spending limits [ASLs] or transfer of cash from HQ to other departments.
• Perform financial approvals in ERP [Manager Level 2] for approval of purchase orders and vouchers.
• Management of Revenue Service Portal.
• Support in following up to external and internal audits.
• Support to effective quarterly/year-end closures.
• Oversight of UNDP financial rules implementation (IPSAS) and internal controls; quarterly monitoring of GL accounts (assets, liabilities, expenses, revenues) including reconciliations, advise on correction of accounting errors, advance liquidations, grant compliance, period-correct expense/revenue recognition, inventory and asset verification; run GL reports and monitor AP, advances, revenue receivables and PPM dashboards; upload quarterly/annual certifications and supporting documents to SharePoint for OFRM verification; complete annual representation checklist.
• Prepare Quantum Budgetary/Expenditure Department ID creation/update forms based on management decision in coordination with OFRM, and OHR.
• Contribute to knowledge building and sharing with regards to operational/finance business processes.
• Organize operations and programme staff trainings.
• Synthesize lessons learnt/best practices, and sound contributions to UNDP knowledge networks.
• Act as the first point of entry for interpretation of all operational matters and sharing with other staff in the assigned portfolio.
• Perform other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Required Experience

Minimum 5 years (with master´s degree) or 7 years (with bachelor´s degree) of relevant experience at national and international level, including progressively responsible experience in operational monitoring, planning, designing, organizing and implementing development funds is required. Professional certification in UNDP Financial Management and Accounting (or equivalent UNDP financial certification) is required. Demonstrated hands-on experience using UNDP Quantum and Quantum+ financial and budget management modules, including budget preparation, financial approvals, monitoring and reporting, is required. Experience in corporate financial oversight, budget planning and resource management at UNDP Headquarters or Bureau level is desirable. Experience supporting external and internal audits, financial compliance reviews and implementation of audit recommendations is desirable. Experience with data mining and extraction software for funding management (Rapid Miner, SQL Server Data Tools, Orange, Sisense) is desirable. Experience in the preparation of donor reporting is desired. Experience working with budgets, GMS recovery, oversight of UNDP financial rules implementation (IPSAS) and internal controls; quarterly monitoring of GL accounts (assets, liabilities, expenses, revenues), including reconciliations, is desired. Experience in UN system CO settings or with a multilateral organization of similar size and complexity is desirable. Experience in crisis contexts is desired. Experience in using ERP systems, Office software packages desirable (MS Word, Excel, etc.) is required.

Qualifications

A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (Master´s) University Degree in Finance and/or Accounting is required. Or a first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree. Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage. Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete the Finance Training and Certification Programme (FTCP), if recruited. Candidates satisfying the two above criteria are exempted from undertaking the UNDP Advanced Accountancy and Finance Test (AAFT). Candidates with MBA or master's in finance with no accountancy qualification but with relevant experience must successfully undertake the UNDP Advanced Accountancy and Finance Test (AAFT) to be eligible for shortlisting.

Other Details