Finance and Administrative Support

Overview

Provide finance, budget, travel, and administrative support to the Industry Innovation Branch, contributing to the effective management of programme and project resources and the timely implementation of financial and administrative processes.

Key Responsibilities

• Provide support in financial oversight and monitoring of programme and project resources.
• Support the preparation, review, and analysis of financial information.
• Monitor budget utilization and expenditure trends.
• Maintain and update financial and budget monitoring tools.
• Support the review and processing of financial transactions.
• Support the monitoring and clearance of advances, obligations, and other outstanding financial transactions.
• Provide analytical support through the preparation of financial summaries, briefs, and reports.
• Support the preparation of financial analysis, budget implementation reports, and expenditure forecasts.
• Review financial data and supporting documentation.
• Support the preparation of financial information for management reviews and programme monitoring.
• Provide travel management support for consultants and meeting participants.
• Support the preparation and processing of travel requests and related documentation.
• Monitor travel-related financial transactions.
• Follow up on outstanding travel expense reports.
• Support the coordination of official travel.
• Maintain appropriate travel monitoring tools and records.
• Provide financial and administrative support in the preparation, processing, and monitoring of Project Cooperation Agreements (PCAs), Small Scale Funding Agreements (SSFAs), contracts, and other relevant instruments.
• Support the review and monitoring of implementing partner financial and progress reports.
• Review financial documentation and expenditure statements submitted by implementing partners.
• Maintain appropriate records and trackers covering agreements, payments, reporting requirements, deliverables, advances, and other financial obligations.
• Provide administrative and operational support to the Administrative Officer, programme teams, and the Branch.
• Support the organization and coordination of meetings, workshops, conferences, and other programme-related activities.
• Maintain accurate and complete financial, travel, and administrative records.
• Provide timely support in responding to routine and ad hoc financial, budgetary, travel, and administrative requests.
• Contribute to the identification and implementation of improvements to financial, budgetary, travel, and administrative processes and monitoring tools.
• Undertake other related financial and administrative duties as required.

Required Experience

• A minimum of three years of progressively responsible experience in finance, accounting, budget management, programme/project administration or a related area. Experience should include:
• Financial and budget management and monitoring.
• Review and analysis of financial documentation and expenditure reports.
• Budget implementation monitoring and financial reporting.
• Travel administration and management.
• Administration of agreements, contracts and implementing partner arrangements.
• Preparation and maintenance of financial monitoring tools and reports.
• Experience working with financial management systems, including Umoja, would be an asset.
• Experience working within the United Nations system or another international organization would be an asset.
• Experience working with implementing partners would be an asset.

Qualifications

Completion of a first-level university degree in finance, accounting, business administration, public administration, economics or a related field. Additional professional training or qualifications in finance, accounting, budget management, project management or administration would be an asset.

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