Publications Digitization and Records Management Intern
Overview
The Publications Digitization and Records Management Intern will verify, inventory, and digitize publications and knowledge assets for the United Nations Environment Programme's Chemicals and Health Branch.
Key Responsibilities
- Conduct a physical verification and inventory of publications and other knowledge assets.
- Review and classify publications, reports and archived materials.
- Cross-check each publication against the Branch's online repository to determine its digitization status.
- Prepare and maintain a comprehensive Excel inventory.
- Identify priority publications and archival materials requiring digitization.
- Support the organization and maintenance of structured filing systems, inventories and records databases.
- Contribute to the application of metadata and classification standards.
- Prepare publications and records for scanning and digitization.
- Scan, index and organize priority publications.
- Apply appropriate file naming conventions, metadata and classification standards.
- Conduct quality assurance reviews of digitized documents.
- Organize and store digitized files in the Chemicals and Health Branch SharePoint.
- Maintain tracking records documenting the digitization and quality-control process.
- Support the preparation of digitized materials for subsequent inclusion in the Branch's online repository.
- Contribute to improvements in document management, archiving and information retrieval processes.
- Perform other related duties as assigned.
Required Experience
Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required.
Qualifications
Applicants must meet one of the following requirements: (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent). Applicants must be students in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme.