CONFERENCE AFFAIRS OFFICER, P4
Overview
The Conference Affairs Officer will be responsible for initiating and coordinating conference services activities, including planning, scheduling, and organizing meetings and conferences. The role also involves providing administrative support for conferences and liaising with various service providers.
Key Responsibilities
- Initiating and coordinating actions covering conference services activities, including planning, scheduling, organizing, recruitment, conference venues assessment, facilities usage optimization, coordination of services of meetings and conferences including documentation and follow up actions.
- Providing advice to substantive secretariats and Governments with respect to UN policies and practices for conferences held away from established headquarters and host Government Agreements.
- Reviewing meetings and conferences requirements and official entitlements of UN bodies including documentation.
- Leading, overseeing and coordinating the preparation and implementation of the calendar of meetings and conferences under UNON’s responsibility and related budget.
- Implementing, coordinating and monitoring conferences’ support services, including in liaison with the heads of the responsible functions, interpretation, documentation workflow, procurement of supplies and services; transport, travel, communications and information technology support; and provision of local utilities and service requirements.
- Assist in the supervision of the meetings planning and co-ordination team; providing advice on conference management and administration.
- Preparing statistical data and reports on services and resource mobilization for conferences and meetings.
- Performing other duties as may be required.
Required Experience
A minimum of seven (7) years of progressively responsible experience in public relations, conference services, international outreach events organization or inter-governmental conference organization and management is required. Two (2) years or more of experience in data analytics or related area with ability to create and customize reports is desired.
Qualifications
Advanced university degree (Master’s degree or equivalent) in business or public administration, social sciences or related area. A first-level university degree in combination with two additional (2) years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.