Senior Documents Management Assistant, G7
Overview
Manages translation requests and assists in the implementation and development of translation processes in all relevant official United Nations languages. Oversees and conducts terminology work, prepares and monitors the use of document templates, and performs pre-editing functions.
Key Responsibilities
- Manages translation requests and assists in the implementation and development of translation processes in all relevant official United Nations languages for parliamentary documents and publication materials.
- Leads and coordinates teams in charge of translation management and the work of translators in all United Nations official languages during meetings.
- Manages rosters of freelance translators in all United Nations languages, monitoring performance and making recommendations for recruitment.
- Selects or assists with the selection of teams of freelance translators from rosters for in-session and out-of-session work.
- Monitors the programming of translation work, ensuring equitable distribution and efficient capacity utilization.
- Provides expert assistance in the costing of translation work, including preparing, reviewing, and finalizing cost estimates.
- Assists with day-to-day administration of contracts between the United Nations and external contractors for outsourced services.
- Answers queries from freelance translators, including on content, and provides training on translation procedures.
- Maintains or oversees the maintenance of the status of translation assignments to ensure timely delivery and payments, and provides related status and statistical reports.
- Performs research into and provides advice on translation tools, such as translation memories and machine translation, and oversees their testing and use.
- Provides advice, guidance, training, and technical assistance to other staff members and freelance translators in the area of translation tools.
- Assists in the development of an in-house documentation management tool, particularly the translation module.
- Oversees and conducts terminology work by developing and maintaining an in-house multilingual glossary and sending feedback or record creation requests to the United Nations Terminology Database.
- Prepares and monitors the use of document templates in all translation languages in accordance with existing guidelines.
- Assists translators with formatting queries and correct documents.
- Posts documents online or submits them for posting, including to the United Nations Official Document System.
- Identifies reference material needed for translating into the six official languages of the United Nations.
- Performs pre-editing functions and brings errors in text to the attention of the responsible editor.
- Assists with the collection and analysis of data, preparation of data presentations and reports.
- Assists with visualizations and updating information material such as web pages or brochures.
- Executes any other duties as required by the supervisor.
Required Experience
A minimum of ten years of progressively responsible experience in translation management or related documentation is required. A minimum of five (5) years of experience in the use of translation tools is required. A minimum of two (2) years of supervisory experience is desirable. Work experience in an international organization or in a multicultural and multilingual environment is desirable. One year or more of experience in data analytics or a related area is desirable.
Qualifications
High school diploma or equivalent is required. Completion of a technical or vocational certificate in language studies is desirable.