Head of Resources Management Unit (P) - Call for Expression of Interest

Overview

The Head of Resources Management Unit will be responsible and accountable for supervising and managing the budgetary, financial, Human Resources, and other administrative functions of the IOM Viet Nam Mission.

Key Responsibilities

• Monitor and oversee financial management for all Country Office activities, including financial expenditure and accountability.
• Undertake financial analysis of all Country Office activities.
• Supervise treasury management by forecasting cash flows.
• Monitor and control funds disbursed; validate funding receipt and disbursement in accordance with donor agreements.
• Prepare programme and budget reports.
• Review monthly accounts of the Country Office.
• Prepare financial analysis of projects, oversee budget control, and analyse variances.
• Take proactive action to prevent projects from going into deficit.
• Assist in the preparation of budgets for new projects and programmes.
• Provide technical support to project managers on general administration, finance, and human resources.
• Maintain and strengthen internal controls to safeguard assets and prevent fraud.
• Inspect payroll versus budgets and validate salary allocations.
• Review existing systems and procedures and recommend improvements.
• Manage the Human Resources function and make recommendations on recruitment and personnel administration.
• Apply Human Resources policies, rules and regulations.
• Oversee Supply Chain services, including contracts, fleet management, and premises maintenance.
• Liaise and coordinate with Legal Affairs and Global Procurement Supply Unit for agreement and PO review.
• Supervise ICT staff.
• Supervise and train local staff on administrative/financial policies and procedures.
• Participate in UN meetings.
• Serve as Officer-in-Charge of the Country Office in the absence of the COM.
• Perform other duties as may be assigned.

Required Experience

• Five years of relevant professional experience with a Master's degree; or seven years of relevant professional experience with a University degree.
• Experience in Financial and Human Resources Management at the international level.
• Field experience, including coordination and cooperation with international institutions and coordination bodies.
• Experience in supervising the development and implementation of administrative control procedures.
• Experience coordinating external auditing exercises.
• Experience using corporate IT systems and software.

Qualifications

• Master's degree in Finance, Accounting, Business Administration, Management, or a related field from an accredited academic institution; or University degree in the above fields.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Other Details