National Procurement and Materials Management Officer (NP1)
Overview
The National Procurement and Materials Management Officer is responsible for coordinating and overseeing procurement and materials management functions, ensuring compliance with OSCE regulations and procedures.
Key Responsibilities
- Managing, co-ordinating and overseeing the Mission’s procurement and contracting activities, including procurement planning, assessing procurement and related budget requirements, advising on appropriate procurement modalities and timelines, conducting and overseeing procurement processes and ensuring that procurement compliance with the CRMS and applicable OSCE procedures;
- Managing and overseeing supplier, contract and Implementing Partner arrangements, including their selection and contracting, monitoring performance and compliance with contractual obligations, liaising with suppliers and relevant parties as required, maintaining relevant procurement and evaluation records; reviewing and authorizing procurement actions within delegated authority;
- Overseeing and co-ordinating the Mission’s materials and assets management, advising on asset requirements, standardization and life cycle planning, monitoring appropriate utilization, ensuring that physical verification and inventory requirements are met, and overseeing assets storage, transfer and disposal with applicable OSCE procedures and rules;
- Co-ordinating and overseeing logistics and transport support, including fleet/transport operations and other logistical support, assessing operational requirements, monitoring fleet utilization and related performance information, supporting fleet lifecycle planning, and ensuring effective provision of transport and logistical services in accordance with OSCE rules and operational requirements;
- Managing and overseeing premises and facilities management and related general services, including coordinating maintenance and repair requirements, managing premises lease arrangements and facility related contracts and services, liaising with lessors, service providers and relevant authorities, and monitoring the quality of related services to ensure effective functioning of Mission premises;
- Contributing to the planning, implementation and monitoring of resources and expenditures within the assigned areas of responsibility; advising the CFA on related operational requirements and ensuring appropriate internal controls, cost efficiency, accountability and risk management across the respective functions;
- Supervising and coordinating the work of assigned FAU staff, allocating and reviewing work, setting priorities, providing guidance and monitoring performance; ensuring effective co-ordination and continuity of functions under the incumbent’s responsibility; performing other related duties as assigned by the CFA.
Required Experience
A minimum of two years of relevant progressively responsible professional experience in procurement, supply chain management, materials management, premises management or a related field; Demonstrated experience in procurement, contracting, supply chain management, contract and supplier management; Experience in coordinating and overseeing support functions and/or supervising staff.
Qualifications
First-level university degree in Business Administration, Supply Chain Management, Procurement, logistics, Law, Engineering, Economics or another relevant field; Possession of valid driving license (category B).