Senior Programme Assistant (G6)
Overview
The Senior Programme Assistant will provide administrative and programme support to the Chief of Community Outreach, including research, data collection, analysis, and project activity support. The role also involves managing financial and administrative processes, maintaining stakeholder relationships, and coordinating information flow.
Key Responsibilities
- Conducting research, data collection and analysis, and supporting the preparation of decision memoranda, strategic papers, and project proposals.
- Drafting, compiling, and reviewing correspondence, meeting notes, talking points, briefing materials, reports, submissions, and other documentation.
- Supporting the development and delivery of project activities, and preparing programme reports.
- Contributing to and leading project-related financial and administrative processes, including budget planning, monitoring, and reporting.
- Preparing procurement requests, ensuring compliance with organizational rules and procedures.
- Maintaining and developing professional relationships with stakeholders and partners.
- Coordinating joint activities, facilitating communication and information-sharing.
- Supporting effective collaboration and programme delivery.
- Coordinating the timely flow of information to and from the Programme.
- Screening and prioritizing incoming correspondence and requests.
- Identifying matters requiring the Chief of CO's attention or decision.
- Tracking resulting decisions, deadlines, and follow-up actions.
- Liaising with responsible colleagues and Mission Programmes/Units to obtain inputs and ensure timely follow-up.
- Keeping the Chief of CO informed of outstanding actions and emerging issues.
- Providing administrative and programme support to the Chief of CO, including managing and coordinating the Chief’s schedule and meetings.
- Organizing internal and external engagements, preparing agendas and supporting materials.
- Anticipating and coordinating administrative and programme-related requirements.
- Providing written and oral translation and interpretation for programme-related materials and meetings.
- Managing CO’s archive and records management.
- Acting as CO’s Correspondence Focal Point, ensuring appropriate filing, tracking, retrieval, and handling of official correspondence and documentation.
- Performing other tasks as assigned.
Required Experience
Minimum six (6) years of relevant experience in administrative or programme support functions, including experience providing administrative, executive, or coordination support to managers, preferably within an international organization.
Qualifications
Completed secondary education supplemented with specialized training in project management, administration, accounting, economics, law, and/or languages.