HR Senior Associate
Overview
The HR Senior Associate administers and implements a wide range of HR plans and processes to support office personnel, serving as the primary point of contact for clients and providing guidance on HR procedures.
Key Responsibilities
- Collect, maintain, and update data on workforce trends, risks, and opportunities.
- Support the rollout and implementation of HR strategies and initiatives.
- Generate workforce data and statistics for planning.
- Communicate HR policy updates and new initiatives.
- Provide guidance on HR systems and processes, including recruitment, contract administration, position management, performance management, and benefits.
- Offer day-to-day advice to personnel on administrative processes and practices.
- Act as a liaison between HR and internal/external clients.
- Support a positive onboarding experience.
- Advise supervisors and hiring managers on recruitment, performance management, and learning initiatives.
- Support institutional gender and diversity efforts.
- Contribute to all stages of the recruitment and selection process.
- Prepare and calculate fees for Individual Contractor Agreement (ICA) personnel.
- Advise personnel, consultants, partners and project personnel on conditions of service and entitlements.
- Maintain recruitment plans, rosters and tools.
- Coordinate with the Shared Services Centre (SSC) on personnel administration matters.
- Research policy precedents and support the HR Lead in addressing talent acquisition issues.
- Submit transactional HR data in the Enterprise Resource Planning (ERP) and other HR information systems.
- Ensure completion of HR processes by following up with supervisors and supervisees.
- Establish and maintain tracking systems.
- Maintain accurate personnel files and reference records.
- Support or conduct payroll verification activities.
- Support the organization, facilitation and delivery of training and learning sessions on HR topics.
- Participate in knowledge-sharing initiatives and Communities of Practice (CoPs).
- Conduct research on HR-related topics and contribute to drafting reports, summaries and briefing notes.
Required Experience
Secondary school (or equivalent) with 7 years of relevant experience OR Bachelor’s degree (or equivalent) in any discipline with 3 years of relevant experience is required. Relevant experience is work in any area of Human Resource Management (HRM). Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required. Experience of working in multicultural environments or UN system organizations in a developing country is desired. Experience in development or humanitarian contexts is desired.
Qualifications
Secondary school (or equivalent) OR Bachelor’s degree (or equivalent) in any discipline. A globally or nationally recognized professional certificate in Human Resource Management (HRM) is desired.