Human Resources Officer (INT11859)

Overview

Support to managers on people management, recruitment, induction, contracting, payroll, GOLD database administration, staff welfare, performance management, and leavers/exit procedures.

Key Responsibilities

• Pro-actively advise all managers on Oxfam HR policies, conditions of employment, staff handbook and local labour code and ensure proper application.
• Responsible for assigned recruitment processes, assist recruitment managers in long listing, assist in preparing questionnaires, take part in interviews where necessary.
• Ensure Oxfam procedures are followed and that managers are trained in following Oxfam procedures.
• Ensure that reference checks are made and pre employment medical test results are checked.
• Maintain Oxfam South Sudan jobs account.
• Use E-Arcu system where necessary and keep the system updates.
• Ensure proper filing of recruitment documents.
• Contribute to proper induction processes for all staff.
• Ensure that assigned new staff have proper induction for Oxfam knowledge in general, HR topics and programme and job related topics.
• Ensure that staff have contracts before they start working, and that all related paperwork is complete.
• Ensure that staff details are entered into payroll and that payroll is submitted timely.
• Ensure that proper staff files are kept.
• Inform managers about end of probation dates and end of contract dates.
• Ensure that staff information is recorded on GOLD database and that information is up-to-date.
• Ensure all medical claims are put into GOLD in a timely manner.
• Ensure adequate administration of leave (sickness leave and other), through GOLD or otherwise.
• Ensure procedures for medical care, hospitalisation and/or medical evacuation are in place and known to staff.
• Ensure that minimum health and safety requirements are being adhered to.
• Ensure that performance management processes are known to managers and staff and implemented.
• Follow up with managers on all aspects of the performance management cycle: setting objectives, giving feedback, addressing poor performance, interim review and annual review.
• Discuss with managers training needs for groups and individuals and support in organising training (within budget limits).
• Ensure that Oxfam procedures are being followed for leavers and exit procedures.
• Ensure that the O drive is organised in an orderly manner in order for users to have easy access to information.

Required Experience

3 years of professional experience in HR management

Qualifications

A degree in human resources management or related relevant subject

Other Details