Finance Associate, FIN
Overview
Supports monitoring, reconciliation, and control of accounting records, contributing to financial monitoring and reporting, and preparing accurate and timely reconciliations and IPSAS-compliant accounting entries.
Key Responsibilities
- Scrutinize source documents for completeness, accuracy and validity of charges.
- Investigate erroneous charges and take appropriate corrective accounting action.
- Coordinate with Regional Offices, other bureaus, and CDI for adjustments.
- Perform bank reconciliations and coordinate with relevant offices for adjustments and/or corrections.
- Reconcile and review suspense accounts and ensure proper clearance procedures have been followed.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports.
- Assist with visualizations and updating information material.
- Extract details of income, expenditure, assets and liability from accounting system.
- Consolidate data for routine financial reports to stakeholders.
- Communicate with the Accounts Receivable Unit and programmatic staff.
- Provide guidance and training to colleagues as required.
- Respond to queries from staff members and third parties.
- Assist with the monitoring of expenditures.
- Prepare vouchers to replenish imprest accounts.
- Assist with the preparation of accounting entries, and reconciliations.
- Prepare account reconciliations and drafts, adjusting entries as required.
- Communicate with Accounts Receivable Unit, Accounts Payable Unit, Financial Monitoring and Support Unit, Travel Services Unit and Treasury.
- Follow up on and take necessary actions to resolve issues regarding the un-reconciled items.
- Review trial balances and accounting records.
- Provide input on the review of policies and procedures.
- Communicate with ICT on improving existing reports and creating new reports.
- Draft a range of documents and correspondence, and organize meetings and workshops.
- Maintain the Unit’s documents repository, administrative records, and intranet pages.
- Performs other related duties, as assigned.
Required Experience
A minimum of six (6) years of relevant work experience in accounting, budgeting, financial management, or a related field. Experience with spreadsheets, word processing and ERP systems. Desirable Experience in accounting under International Public Sector Accounting Standards (IPSAS) or other General Accepted Accounting Principles (GAAP).
Qualifications
Completion of high school diploma or equivalent is required. Desirable Diploma of College Studies (DEC) or equivalent, with specialization in accounting or finance. Formal training resulting in an accounting certification such as CA, CPA.
