Conference Services and Event Coordination Assistant [Open to internal and external applicants]

Overview

The incumbent will support the coordination of events in UN City Copenhagen and contribute to communication related to meetings and institutional events. The role ensures integration of communication into event delivery, strengthening visibility, stakeholder engagement and audience reach.

Key Responsibilities

• Coordinate arrangements and bookings for meetings and conferences
• Liaise with conference organizers and service providers
• Ensure meeting rooms and public spaces are properly set up
• Ensure smooth execution of conference services, including logistical support
• Organize, coordinate and receive visits by external groups
• Develop and produce communication materials for conferences and events
• Ensure visibility across UN communication platforms
• Capture and disseminate key messages, highlights and outcomes
• Produce or coordinate multimedia content related to events
• Support alignment with UN communication standards
• Make sound contributions to knowledge networks and communities of practice
• Support organization and delivery of briefings and engage with stakeholders, including holding of tours and delivering briefings for newcomers

Required Experience

Minimum of 5 years (with secondary education) or 2 years (with a bachelor’s degree) of relevant experience in administrative support, communications support, events coordination or related functions. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in coordination of activities, services, events or related, is a desired. Experience in communication including multi-media production tools, an asset. Experience in using technical conference AV equipment is an asset. Experience in an international organization is an asset.

Qualifications

Secondary education is required. Or A university degree (bachelor’s degree) in Communications, Administration, Public Administration, Education, International Relations or a related field will be given due consideration but is not a requirement.

Other Details