Overview
Provides administrative support to project implementation in line with established project plans and objectives. Responsible for performing and completing administrative support services in an efficient, effective, and client-centred manner.
Key Responsibilities
- Draft standard correspondence, type and format a variety of documents related to project activities.
- Provide general office management, administrative and logistic support for meetings, seminars and/or workshops.
- Update information on project website and databases.
- Reply to queries and emails for information.
- Maintain files, databases and official records related to project activities.
- Search and select relevant information and records for officials upon request.
- Liaise/Request services from other work units inside or outside the office for completion of tasks.
- Process all administrative arrangements for official travel.
- Assist in calculating cost estimates and compile documents and materials for missions.
- Compile routine financial data and information for project-related activities.
- Enter data to classify and code transactions.
- Prepare and process transactions in IRIS including Contracts, Travel Requests, Purchase Orders, Purchase Requisitions and External Payment Authorisations.
- Arrange payments of resource persons.
- Draft payment-related correspondence, ensure follow-up and maintain records.
- Perform other relevant duties as assigned.
Required Experience
At least four years’ experience in general office management and clerical support work.
Qualifications
Completion of secondary school education.
