Administrative Support Intern – Travel, Shipping and Visa Unit

Overview

The Administrative Support Intern will support the Travel, Shipping and Visa Unit (TSVU) with visa, shipping, travel-document and office-administration workflows.

Key Responsibilities

• Receive, screen and direct clients visiting TSVU, and provide timely information on visa, shipping and administrative procedures.
• Support the receipt, review, tracking and dispatch of visa applications to embassies/consulates in line with established procedures.
• Assist with the processing of UN travel documents and maintain related correspondence and records.
• Support shipment request intake, documentation, tracking and follow-up with clients and service providers.
• Update TSVU intranet pages and guidance materials when new visa, travel or shipment procedures are issued.
• Maintain electronic and hard-copy filing systems, databases and records for KPI monitoring, cost recovery and audit trails.
• Contribute to routine reporting, data-quality checks and general office administration.
• Perform other duties as assigned.

Required Experience

Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required.

Qualifications

Final-year undergraduate student or recent graduate in Business Administration, Public Administration, or a related field. A student in a Master’s or Ph.D. programme may also be considered where the field is relevant. Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme. Proficiency in Microsoft Office applications, especially Word, Excel and Outlook is required.

Other Details