Overview
Provides administrative, procedural, and operational support to the Polio Eradication Programme at Headquarters, supporting multiple workstreams and teams across the programme.
Key Responsibilities
- Assist with correspondence, presentations, research, meeting scheduling, calendar management, minute taking, records management, office supplies and equipment, and general office administration.
- Coordinate travel arrangements, including travel authorizations, itineraries, visas, security and medical clearances, accommodation and transportation, and provide logistical support for meetings, conferences, capacity development activities and official visits.
- Facilitate consultant, vendor and partner contracting processes, prepare and process documentation, upload TORs in VISION, and support consultancy assessments in coordination with operations colleagues.
- Process invoices, maintain financial records, monitor commitments and expenditures, and support Annual Work Plan (AWP) budget preparation and monitoring.
- Maintain programme records and monitoring documents, process programme transactions in VISION, ensure programme coding aligns with AWPs, support programme implementation and financial monitoring, and maintain records for the Polio Eradication Programme workstreams.
- Provide administrative and operational support across programme workstreams and undertake additional tasks to ensure efficient team operations.
Required Experience
A minimum of five years of progressively responsible administrative or clerical work experience is required.
Qualifications
Completion of secondary education is required.
