Grants Management Senior Officer

Overview

The Grants Management Senior Officer will support the Senior Project Manager in monitoring project engagement and the implementation performance of Delivery Partners.

Key Responsibilities

• Facilitate scoping of grants work-package, manage planning and timely implementation.
• Prepare and manage Project Corporation Agreements (PCA)/ Grant Standard Agreements (GSA), Calls for Proposals (CFP), and Grant Awards.
• Conduct and manage proposal submission and evaluation.
• Manage day-to-day grant administration activities and implementing partners.
• Coordinate due diligence processes, including capacity assessments and PSEA capacity assessment.
• Review and consult on implementing partner documentation, work plans, budgets, and results frameworks.
• Facilitate orientation sessions and routine dialogue with implementing partners.
• Prepare grant award requests and amendments, and implementing partner legal agreements.
• Track and review implementing partner narrative, data and financial reports, manage amendments and payments.
• Verify reporting requirements and ensure adherence.
• Review payment requests and supervise payment processing.
• Follow up with project teams to monitor implementation of partner activities.
• Coordinate and follow-up on implementing partner assurance activities.
• Facilitate sharing of lessons learned between implementing partners.
• Liaise with Finance, Programme, and M&E experts on grant management issues.
• Coordinate operational closure of implementing partner grants and UNOPS project closure.
• Ensure timely completion of grant-related processes and donor reports.
• Implement and oversee project-specific filing system for grant management.
• Ensure timely meetings involving all project components and focal points.
• Ensure establishment and regular update of project progress, key findings, and success stories.
• Ensure contractual obligations are clearly defined and communicated.
• Contribute to review, monitoring, and updating of UNOPS implementing partner capacity assessment and PSEA capacity assessment.
• Organize and deliver IP capacity development and training in financial and organisational management and PSEA.
• Provide day-to-day help and guidance to IPs.
• Ensure IPs receive required assistance in developing or strengthening internal guidelines and policies.
• Standardize IP capacity development efforts by UNOPS.
• Complete and update financial management in accordance with UNOPS results and regulations.
• Provide guidance to IP teams on budget preparation.
• Monitor expenditure against budgets, commitments, delivery, and funding.
• Review and process budgets and revisions.
• Collaborate with Finance Officer to disburse funds for transport allowances, stipends, learning materials, food, or other personal items to beneficiaries.
• Support Senior Project Manager to maintain fiduciary standards, oversight, and compliance.
• Review payment requests for completeness prior to processing.
• Provide guidance on budget reallocation requests or analysis of financial reports.
• Plan, budget, implement, and monitor Grants Work package(s).
• Monitor cash flows to ensure liquidity.
• Identify operational and financial problems and develop solutions.
• Oversee management of Financial Management Capacity Assessments (FMCA).
• Establish a solid working relationship with implementing partners.
• Support Senior Project Manager in implementing Project Governance arrangements.
• Manage information flows between implementing partners and team.
• Ensure smooth workflow and communication with Programme and Finance teams.
• Contribute to identifying Risk, Lessons Learned, and Issues.
• Update Senior Project Manager on deviations from the programme plan.
• Assist Senior Project Manager in preparation of relevant products.
• Keep abreast of and incorporate latest/best practices, approaches, and technology.
• Institutionalize and share best practices and lessons for corporate development planning and knowledge building.
• Draft Standard Operating Procedures (SOP) to align grant operations.
• Lead planning, implementation, and organization of strategic capacity building.
• Coordinate with UNOPS Infrastructure and Project Management Group (IPMG).

Required Experience

• Progressively relevant experience in grant management is required.
• Experience in grant management operations and reporting is required.
• Experience with and a good knowledge of the humanitarian, development and peace nexus, working with UN, Donors, and NGOs is required.
• Experience in project and/or financial management operations at either public sector organizations and/or private sector companies is an asset.
• Experience in working in West Africa is an asset.
• Experience in building and leading successful teams is an asset.
• Experience with Google Suite is an asset.

Qualifications

A Bachelor's Degree in business administration, finance, development studies, international relations, project management, or a related field with 4 years of relevant experience is required Or A Master’s degree in business administration, finance, development studies, international relations, project management, or related field with 2 years of relevant experience is required.

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