Assistant, Records Management (1 post + reserve List)

Overview

Provides Records Management support within the Digital Information Management Services, carrying out duties of an information management assistant and handling organisational, administrative, and project support tasks.

Key Responsibilities

• Perform tasks in accordance with NATO Information Management (IM), Records Management (RM) and Security policy framework.
• Initiate, guide and advise committee secretaries and action officers on IM, RM and knowledge management procedures.
• Set access provisions for NATO HQ information repositories.
• Document and apply procedures related to the workflow of the team.
• Process requests for access to records.
• Mediate requests for access to information products.
• Maintain distribution and access control lists and templates for information products.
• Develop, maintain, and control administrative structures for the International Staff and the International Military Staff.
• Generate reports and statistics for DIMS staff and external clients.
• Analyse and provide guidance to specific requests for repository services and access to information.
• Collaborate closely with the Central Registry and Records (CRRA) teams.
• Collaborate with national security officers on access to classified information.
• Keep abreast of developments in Council and Committee support work, information and records management tools, processes and procedures.
• Act on own initiative to promote adherence to information security standards, applicable policies and best practices.
• Stay abreast of professional developments in the information management field.
• Perform any other related duty as assigned.

Required Experience

• At least 4 years experience of international best practices and standards in the fields of information and records management;
• Experience with ICT systems and their application to recordkeeping and document processing, in particular experience working with Electronic Document and/or Records Management Systems (EDRMS);
• A good understanding of issues relating to document and records management and distribution in an electronic environment, including security aspects.

Qualifications

• A good general education to at least secondary level;

Other Details