Project Management Support - Associate

Overview

Provides substantive support to the planning, coordination, and delivery of project activities, collaborating with stakeholders to ensure efficient operations.

Key Responsibilities

• Support senior technical leads or project managers in stakeholder engagement, training needs assessment, and capacity-building programme development.
• Contribute to budget preparation, procurement processes, and risk identification with mitigation measures.
• Assist in drafting project agreements, amendments, and budget revisions.
• Coordinate logistics for training sessions, workshops, and meetings.
• Support the development of training materials and integration of thematic inputs.
• Liaise with service providers and project stakeholders for effective implementation.
• Facilitate internal and external communications.
• Develop and update monitoring tools, progress tracking sheets, and risk/issue registers.
• Collect, prepare, and archive documentation related to training and project activities.
• Contribute to drafting and quality assurance of reports, meeting minutes, and donor/partner submissions.
• Track project milestones and alert managers on deadlines and reporting requirements.
• Ensure compliance with UNOPS policies, procedures, and donor requirements.
• Coordinate procurement, travel, transport, and inventory management.
• Support HR-related project requirements.
• Manage project files, shared drives, and document management systems.
• Support the organization, facilitation, and delivery of training and learning sessions on project management.
• Participate in knowledge-sharing initiatives and Communities of Practice.
• Conduct research on project management-related topics and contribute to drafting reports, summaries, and briefing notes.

Required Experience

• Secondary school (or equivalent) with 6 years of relevant experience OR Bachelor’s degree (or equivalent) in any discipline with 2 years of relevant experience is required.
• Relevant experience is work in project management or related areas.
• Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.

Qualifications

Secondary school (or equivalent) OR Bachelor’s degree (or equivalent) in any discipline.

Other Details