Administrative Assistant, G6
Overview
Provides administrative support to the Director of the Division of Administration, contributing to the effective implementation of divisional activities and initiatives.
Key Responsibilities
- Initiates, reviews, processes and follows up with service units on human resource activities (recruitment, performance appraisal, separation, training).
- Monitors and prepares relevant statistical data/charts.
- Assists in the preparation and review of financial and human resource proposals/requirements.
- Co-ordinates with relevant service units on budget report preparation.
- Drafts routine correspondence and maintains the Director’s calendar.
- Coordinates with service units to support workflow, information sharing, and issue resolution.
- Performs other related administrative duties (travel, space planning, equipment maintenance, seminars, translations).
- May guide, train, and supervise junior staff.
- Assists the data team in data collection, analysis, presentation, and report preparation.
- Assists with the development of data visualizations and dashboard, and updating information material.
Required Experience
A minimum of seven years of experience in administrative services, finance, accounting, audit, human resources or related area is required. The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree or higher. Experience in providing direct support to a senior management official, including coordinating schedules, managing correspondence, handling sensitive information, and facilitating the effective management of office operations, is required. Experience in coordinating cross-cutting initiatives and activities involving multiple stakeholders is required. Experience working effectively in a fast-paced environment with competing priorities is desirable. One year or more of experience in data analytics or related area is desirable.
Qualifications
High school diploma or equivalent is required.