UN Women: Finance Associate, Awards Management, Bonn, Germany, G7 FTA (2 positions)
Overview
The Finance Associate, Awards Management, is responsible for carrying out a wide range of responsibilities to achieve the Units’ goals, objectives and results in financial donor reporting, project financial closure, fund monitoring, and contribution revenue recognition.
Key Responsibilities
- Prepare certified, interim, final and ad hoc financial donor reports.
- Perform quality assurance reviews of financial information used for donor reporting.
- Monitor donor reporting schedules and outstanding reporting obligations.
- Prepare financial analyses, management reports and other information.
- Maintain complete supporting documentation and audit trails for donor financial reports.
- Clear projects for financial closure and confirm that all financial closure requirements have been met.
- Monitor project financial closure status.
- Review unreconciled balances, aged items and suspense accounts related to project closure.
- Respond to enquiries from Headquarters units, Regional Offices and Country Offices on project financial closure.
- Perform periodic reviews of earmarked resources cash balances in General Ledger (GL) budgetary control.
- Monitor expenditures incurred in excess of contributions received.
- Process approved transfers between projects, funds, donors and cost centres.
- Review requests for financial adjustments initiated after donor reports have been issued.
- Draft management reports and performance indicators highlighting key fund management issues.
- Monitor consistency in recording of corporate fund balances across various chart of account elements.
- Serve as a Donor Agreements Management System Level II approver.
- Create revenue and billing events in the corporate ERP and generate associated accounting entries.
- Perform advanced reconciliations of treasury transactions.
- Perform periodic reconciliations between contributions received and funds made available in GL’s budgetary control.
- Oversee maintenance of unapplied deposits database.
- Process support costs for all contributions received and perform periodic reconciliation of results.
- Review the results of periodic pending milestone certification exercises and update corporate records.
- Monitor and reconcile assigned General Ledger accounts.
- Perform assigned month-end, year-end and annual financial closing activities.
- Prepare schedules, working papers and supporting documentation for internal and external audits.
- Implement assigned internal controls, monitor compliance with Financial Regulations and Rules, IPSAS, corporate policies and standard operating procedures.
- Assist in resolving financial data issues and contribute to improvements in accounting processes and internal controls.
- Contribute to the development and maintenance of standard operating procedures, guidance materials, templates, checklists and training resources.
- Provide day-to-day technical support and guidance to Headquarters units, Regional Offices and Country Offices.
- Support the development of automated reports, system enhancements and business process improvements.
- Promote knowledge sharing, client service and continuous improvement across FMS.
- Perform other duties within their functional profile as deemed necessary.
Required Experience
At least 7 years of progressively relevant work experience in accounting, financial management, financial reporting, financial analysis, treasury operations, or financial controls is required. Experience working with web-based ERP financial systems, preferably Oracle Cloud, is required. Experience in at least 5 of the following areas is desirable: Financial donor reporting; Revenue accounting; Financial reconciliation and analysis of GL accounts; Treasury operations; Preparation of financial statements; Payroll / employee benefits accounting; Audit or internal controls; Lease accounting; Financial instrument accounting; Financial reporting automation; Cost accounting. Experience applying IPSAS and/or IFRS is desirable. Experience working within the UN System in an equivalent position and/or fulfilling similar functions is desirable.
Qualifications
Completion of High School (Secondary Education) is required. A specialized certificate/diploma in Accounting / Finance, or Bachelor’s degree in Finance, Accounting, Business, Economics, Public Administration, or professional accounting qualification (e.g., ACCA, CPA, CA) is an asset. Successful completion of UN Women Accounting and Finance Test is required as part of the selection process.