Joint Programme Associate (2 openings) [Open to internal and external applicants]

Overview

The Joint Programme Associate will support the implementation of joint programmes, ensuring quality of business processes, financial monitoring, and knowledge building.

Key Responsibilities

• Support to project implementation, ensuring quality of business processes
• Assist in the organization of field visits, missions, workshops, training, roundtables, conferences and study visits
• Maintain and update administrative, personnel and financial files and records
• Assist in the preparation of draft job descriptions, vacancy announcements, requests for recruitments, interview minutes and requests for contracts
• Organize travel and other logistics arrangements
• Process all financial transactions on the UNDP online Corporate Planning System
• Ensure proper receipt of goods and services
• Support periodic and ad-hoc financial reporting
• Monitor expenditures and commitments against the Project budget
• Collect, analyse and present information for monitoring and evaluation of project implementation
• Compile background information for the formulation of project work plans, draft annual budgets, proposals on implementation arrangements, and drafts of annual project reports
• Support the Project Manager in the dissemination and sharing of relevant data and lessons learned
• Support the Joint Programme Manager in mainstreaming gender equality in the Project implementation

Required Experience

• Minimum 7 years (with secondary education) or 4 years (with Bachelor’s degree) of administrative or project support professional experience is required.
• Experience in support of implementation of business processes and quality assurance of business processes.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
• Experience in displaying cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Proven understanding of the language associated with gender, equity, inclusion, and diversity.
• Proven ability to apply gender sensitive language in everyday work.

Qualifications

Secondary education is required. OR; University Degree (Bachelor´s degree) in Public Administration, Business, Economics, or related disciplines will be given due consideration, but is not a requirement.

Other Details