Staff Assistant (Legal)

Overview

Provide specialized legal assistance support to handle the current and anticipated volume of legal assistance support throughout HQ SACT, NLR and PNLR offices, and other supported NATO entities in Norfolk.

Key Responsibilities

• Serve as initial point of contact for legal assistance matters for staff personnel.
• Perform general legal assistance duties for ACT staff and their dependents, such as explaining U.S. Federal and State laws and policies with respect to immigration, visa, customs, driver’s licenses, powers of attorney, vehicle registrations and related issues, visa renewals, and documentation for all U.S. Federal and State agencies.
• Provide notary services to authenticate and explain documents.
• Review and process employment authorization documents (work permits), to include serving as the reviewing and endorsement agent for all NATO dependents in the United States.
• Liaise with U.S. Federal officials in resolution of all NATO dependent-related employment issues.
• Interact with U.S. Federal and State officials and agencies as well as consumer agencies to resolve problems affecting command members.
• Monitor web sites of U.S. Federal and State agencies for policy changes potentially affecting Command personnel.
• Conduct basic and computerized research of legal materials; analyze issues to formulate appropriate queries for computerized legal databases and draft summaries of research.
• Support the administration of the Office of the Legal Advisor check-in process and individualized legal orientation for newly arrived personnel.
• Maintain and update information in the topical information sheets, the Legal Transition Series and related information published on the Office of the Legal Advisor web sites.
• Assist in the preparation of flag-level briefing and legal advisors’ presentations at international symposia, the NATO School and other significant fora.
• Assist with office administration as needed, and provide administrative support as required by legal advisors.
• Screen incoming calls, prepare correspondence in final form and perform routine office functions, to include oversight of office automation equipment.
• Perform other related duties as directed, in particular, work as a member of Working Groups, Project Teams, etc. for defined periods of time.

Required Experience

• Minimum two years’ experience of providing office support and performing administrative duties.
• Two-four years’ experience as a Legal Assistant in a legal assistance environment involving direct problem-solving interaction with clients.
• Experience conducting computer-based legal research.

Qualifications

• Higher Secondary education and intermediate vocational training which might lead to a formal qualification or Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation.
• Completion of post-secondary vocational training or education and certification as a legal assistant, or equivalent.
• Eligibility for certification as a Notary Public for Commonwealth of Virginia.

Other Details