Digitization Project Coordinator

Overview

The Digitization Project Coordinator plans, coordinates, and monitors the day-to-day activities of a five-year UNESCO Archives digitization project. The role aims to increase access to and visibility of UNESCO's institutional archives through rehousing, digitizing, and publishing archival collections.

Key Responsibilities

• Plans, coordinates, and monitors day-to-day project activities.
• Supports the administration of the project within UNESCO’s institutional reporting tools.
• Ensures appropriate project documentation, including preparation of project reports, donor reports, and Steering Committee updates.
• Manages day-to-day planning and monitoring of objectives, task planning, scheduling, and budget tracking.
• Coordinates digitization operations with the project team and liaises with external digitization service providers.
• Develops technical specifications for digitized documents.
• Monitors the quality of deliverables and requirements.
• Coordinates the ingestion of digitized files into the digital preservation system and UNESCO databases.
• Supports logistical management of the UNESCO digitization lab.
• Supports communications and outreach activities, including event coordination, content creation, and web/social media promotion.
• Supports partnership and resource mobilization activities.
• Manages project evaluation and reporting activities.

Required Experience

Minimum two years of professional experience, of which preferably one year acquired at international level, coordinating digitization project(s) or programme(s) and working in an institutional archive or library.

Qualifications

Advanced university degree (Masters or equivalent) in Archival Studies, Records Management, Information Management, or Library Studies.

Other Details