Overview
The Finance Associate will provide finance support services to the mission's activities, including preparing payments, entering transactions, and reconciling accounts.
Key Responsibilities
- Prepare payment request with proper verification of support documents and invoice verification.
- Enter transaction in WAVE.
- Reconcile and review payable/receivable vendor's account and ensure clearing procedure have been made on specific time according to contract or PO. Follow up with outstanding advances.
- Monitoring and follow up with procurement department for clearance of commitments due on/before closing of running month.
- Deal with the bank as necessary, including monitoring the mission's balances in the bank; checking the Bank Balance everyday.
- Ensure that payments and other financial transactions are done in a timely and efficient manner.
- Proper recording/filing of hard copy of financial documents.
- Ensure correctness of disbursements and adherence to IOM accounting rules and procedures.
- Prepare weekly payment schedule in coordination with other departments (i.e AVRR, Operations, CO/PDO and MHAC).
- Calculate weekly operational advance needs and submit the advance requests to Ankara Finance Unit and related banks.
- Disburse operational advance cash payments to beneficiaries while assisting other departments (i.e AVRR, Operations, CO/PDO and MHAC).
- Carry-out the weekly cash count with National Finance and Administrative Officer for the operational advance and keep the vendor account balance at minimum by preparing the payment documents on timely manner.
- Perform any other related duties as may be assigned.
Required Experience
At least two years of finance and accounting experience. Knowledge of IOM accounting systems, ORACLE software and procedures a distinct advantage. High level of computer literacy is required, particularly in IOM computerized accounting systems. Good knowledge of MS office, specifically EXCEL.
Qualifications
Bachelor's degree, preferably in Accounting or Business Administration with Professional certification as Chartered Accountant or certified public accountant will be highly regarded or an equivalent combination of relevant training and field experience, specifically in IOM accounting systems.
