Finance Assistant, Cairo-ASRO , G5 , FTA
Overview
The Finance Assistant position is located in the Arab States Regional Office (ASRO). The Finance Assistant provides high-quality services in areas of finance and budget with accuracy and consistency and in compliance with the relevant rules, guidelines, processes, and procedures.
Key Responsibilities
Ensures implementation of operational strategies focusing on achievement of the following results: In coordination with the Finance Associate, assist the IOM in the efficient management of the RO’s financial and budgetary applications, adherence to financial controls and corporate financial policies, and rules and regulations; Liaise with the Programme/Technical Team on finance to ensure all payments have completed supporting documents and reconcile issues related to the financial accountability dashboard. Assist in the development and monitoring of the budget for the operations and managing the institutional budget Manage travel payments, reconciliations, and audit-submitted expenses and maintain continuous oversight through updated travel tracking reports. Review and verify account statements from suppliers and vendors and ensure timely action is taken to clear any aging balances and control administrative expenses and payment to suppliers. Assist monitoring of receivables (petrol advances, staff advances) Ensure the clearance of all suspense accounts (petty cash, cash advances, etc.) Prepare documentation and monitor the reimbursements due from staff receivables and ensure timely recovery. Support in following up for the recurring payment request that should be received from the admin/procurement unit. Ensure all payment requirements are compiled, including the review of the use of the general ledger account codes, and processed in a timely manner In collaboration with the Finance Associate, assist in the review and manage the Fund Authorization and Certification of Expenditure (FACE) by ensuring complete documentation from the Implementing Partners as per established policy, in collaboration with the programme staff. Maintenance of a proper filing system for finance records and documents Support on tracking and following up with UNDP on ASRO’s pending payments. Submission of checks to vendors and responding to their inquiries. Provides assistance in year-end closure activities, assets and liabilities, and balance sheet statements. Supports the monthly and quarterly reports. Back-stopping to Finance Associate. Perform any other duties as may be required by the management of the RO to ensure seamless administrative support to the Regional office and its component offices
Required Experience
5 years of financial and administrative experience in the public or private sector
Qualifications
High School Diploma