Administrative Assistant, G5
Overview
Provides administrative and human resources support within the Department of Operational Support. Responsible for managing administrative processes, monitoring expenditures, and coordinating section activities.
Key Responsibilities
- Initiates, processes, monitors, reviews and follows-up on administrative and human resource actions.
- Enters, maintains and certifies administrative data and records.
- Reviews entitlements-related claims and reports.
- Provides advice and guidance on administrative procedures.
- Maintains and reviews organizational staffing tables.
- Monitors status of expenditures and allotments.
- Reviews requisitions for goods and services.
- Assists in the preparation of budget performance submissions.
- Prepares statistical tables and standard financial reports.
- Manages and coordinates the Section Chief’s daily calendar and Section meetings.
- Prepares, processes and follows-up on administrative arrangements and forms related to official travel.
- Drafts routine correspondence and processes communications.
- Maintains files of rules, regulations, administrative instructions and other related documentation.
- Maintains up-to-date work Section files.
- Assists in maintaining section workplans, action trackers, and reporting schedules.
- Assists in data analysis, reporting, dashboard maintenance, and the preparation of presentations.
- Coordinates with Section units and liaises with internal and external stakeholders.
- Performs and coordinates other related administrative duties.
Required Experience
A minimum of five (5) years of experience in administrative services, finance, accounting, audit, human resources or related area is required. The minimum years of relevant experience is reduced to three years for candidates who possess a first-level university degree or higher. Experience in the use of Microsoft Office Suite, including Excel, Word and PowerPoint is required. Experience maintaining SharePoint sites, Teams channels or similar collaboration platforms is required.
Qualifications
High school diploma or equivalent.