Program and Finance Associate

Overview

The Program and Finance Associate supports the effective implementation of a UNFPA-Japan funded project by providing integrated programme, financial, and administrative support. The role ensures accurate financial management, compliance, timely reporting, and coordination.

Key Responsibilities

• Supports the monitoring of programme financial performance non-core resources by providing necessary financial information and analysis, including implementation rate against indicators/results. Detects potential over-under expenditure problems and suggests remedial action.
• Supports the preparation and monitoring of programme budgets and ensures financial transactions are in accordance with UNFPA financial rules and procedures. Propose procedures to improve internal controls and efficiency, and respond to audit issues.
• Supports financial reporting of Implementing Partner(s) and clearance of direct payments in a timely manner. Performs quarterly eFACE (Electronic - Funding Authorization and Certificate of Expenditure) to OFA reconciliations; performs FACE to CDRs (Combined Delivery Report) reconciliations and ensures these are approved and filed;
• Support, routine implementation, and management of the projects in terms of timely delivery of project inputs, HR, logistical, financial, procurement, and administrative inputs, and timely submission of reports.
• Support monitoring of programme/projects' financial performance, by providing necessary financial information, including implementation rate against indicators/results; detecting potential over/under expenditure problems and proposing remedial action.
• Provide logistical support to projects through coordinating related meetings, workshops, and events.
• In collaboration with the IOM and members of the inter-agent HACT (Harmonized Approach to Cash Transfers) working group, provides support for timely and quality assurance planning and implementation, and suggests areas for improvement for Implementing Partners' (IPs) working with UNFPA.
• Assists in the management of projects by monitoring expenditure and preparing budget revisions according to the needs of the Country Office.
• Maintains an effective financial recording and reporting system, internal control, and audit follow-up, and processes financial transactions in an accurate and timely way.
• Reviews and monitors charges for common services and cost recovery, taking into account maximum cost efficiency in full compliance with UNFPA rules, regulations, policies, and strategies.
• Contributes to strengthening UNFPA’s internal and Implementing Partners' capacities to manage funds.
• Carry out any other duties as may be required by UNFPA leadership.

Required Experience

Six years of relevant experience in administration, finance, or office management.

Qualifications

Bachelor's degree in Finance, Business, Public Administration or similar discipline is desirable.

Other Details