Property Management Assistant

Overview

The UN Volunteer Property Management Assistant will support the Property Management Unit with planning operations, monitoring progress, and ensuring accurate tracking of fixed assets and equipment.

Key Responsibilities

• Assists the Property Management Unit with planning property management operations, monitor progress through statistical analysis of Umoja/ECC records and monthly progress reports for the unit.
• Ensures accurate tracking of existing fixed assets and equipment, implements, monitors and conduct the periodic 100% physical verification process in Kabul and travel to the UNAMA regional offices for physical inspection.
• Assist with Board of Surveys (BOS) for assets with write off status, as well as disposal activities of UN Property.
• Support other units within property management in the areas of receiving and inspection, property control, insurance and reporting as and when required.
• Maintain accurate and auditable records, in electronic format, for accountability of UN Property in the mission in conformance with Administrative Instructions, LDS/DFS guidelines.
• Assists in the utilization and enhancement, as required, of the established business intelligence (BI) and management tools to monitor and evaluate the overall progress of the Mission's property management.
• Assists in the preparation of accurate and auditable statistical reports for management in missions and LSD/DFS and drafts correspondence, as required;
• Identifies current and potential issues and implements solutions to problematic areas related to Property Management;
• Assists with the maintenance/data quality check, register by recording information related to fixed assets, ensures accuracy and integrity of property records;
• Assists with the preparation and verification of periodic IPSAS financial reports on Property Plant and Equipment (PP&E) and Inventory (Year-end reports, Monthly reports);
• Monitor and Prepare quarterly property management key performance reports (KPIs) to be submitted to the Global Asset Management Policy Service (GAMPS) as per the LSD Guidelines;
• Performs other duties as required by the Chief of Property Management Unit.

Required Experience

• At least 3 years of progressively responsible experience in the field of property management and general administration.
• Knowledge of automated information systems applicable to archives, libraries, records management and information networks

Qualifications

• Bachelor's degree in Business management, administration, logistics and property management is required.
• Computer and data analytics knowledge.

Other Details