Recruitment Associate [Open to internal and external applicants]
Overview
Supports the transparent implementation of human resources services outsourced to the GSSC, ensuring integrity, transparency, and accuracy in HR services and compliance with UNDP policies.
Key Responsibilities
- Support administration and implementation of HR strategies and policies.
- Provide guidance and information on corporate strategies, changes in rules and regulations.
- Input to GSSC business processes mapping and elaboration of SOPs.
- Provide recruitment services including preparation of recruitment strategies, validation of JDs and TORs, vacancy announcements, screening, evaluation, gathering references, supporting interview panels, finalization of selection, and handover.
- Manage communication with candidates regarding application outcomes.
- Input and track recruitment transactions and overview of alternate candidates.
- Ensure accurate data management in official databases.
- Contribute to recruitment analytics reports.
- Prepare submissions to the Compliance Review Board.
- Support administration of personnel contracts, including onboarding, issuance, extension, termination, and enrolment in medical insurance.
- Administer and certify processing of benefits.
- Determine, verify, and approve financial entitlements.
- Act as an internal advisor on HR practices.
- Maintain accurate workforce database.
- Support knowledge management by identifying areas for process improvement, providing inputs for knowledge articles, FAQs, and best practices, and contributing to lessons learned synthesis.
- Conduct periodic learning sessions for Business Units on HR issues.
Required Experience
Minimum of 6 years (with secondary education) or 3 years (with bachelor’s degree) of experience in provision of HR services at the national or international level, including experience in recruitments, benefits, and entitlements administration. Advance user of MS Office packages. Proficiency in using collaboration tools, as well as familiarity with digital platforms and new technologies. Experience in handling of cloud-based management systems such as ERP. Demonstrated experience in HR processes, rules and procedures, ideally within international organizations or similar structures is desired. Familiarity with interpretation and application of UN/UNDP policies, rules and regulations is desired. Demonstrated experience in integrated HR management systems is desired. Work experience in a shared services centre or a similar structure responsible for provision of services to internal and external clients is desired. Experience in preparing communication materials and reports to external clients is desired. Experience in developing and maintaining knowledge management products is desired.
Qualifications
Secondary Education is required. Or University Degree in Human Resources, Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement. Specialized certification in HR is highly desirable.