Protocol Clerks
Overview
Conduct Protocol functions to assist with organizing meetings for major events, liaising with government officials, and managing accreditation and access issues. This includes providing transportation and coordinating special needs for visiting dignitaries.
Key Responsibilities
- Provide support in organizing visits for high-level delegations.
- Support International staff with required documentation, visas, and other requirements.
- Conduct Protocol functions in assisting the Office with organizing meetings for major events.
- Inspect conference rooms to ensure preparation.
- Assemble, copy, and distribute background papers and agendas.
- Assist in day-to-day protocol activities.
- Report any protocol-related issues to the Head of Office.
- Update relevant host country offices on protocol norms, procedures, and changes to local customs.
- Review and maintain the UNEP Protocol and VIP lists.
- Facilitate the safe transportation of delegates and authorized personnel.
- Take care of the day-to-day maintenance of assigned vehicles.
- Support administrative assistant in processing vehicle clearances/registration, customs and tax related matters.
- Perform any other duties as assigned.
Required Experience
A minimum of three (3) years of progressively responsible experience in provision of protocol clerk services is required. Experience working in an international organization is desirable. Experience in dealing with International Relations Ministry/authorities in expediting protocol clearances, visas etc. is desirable. Experience handling high-level officials is desirable.
Qualifications
Completion of secondary school or its equivalent commercial school is required.