Finance Associate

Overview

The Finance Associate will support the unit's financial operations, budget monitoring, accounting processes, and financial reporting in accordance with IOM policies and procedures.

Key Responsibilities

• Assist in managing financial resources by monitoring and controlling assets, reserves, funds, supplies, etc.
• Assist in preparing annual budget submission.
• Extract and input data from various sources in financial or accounting systems.
• Assist providing guidance in accounting, budget and financial related issues.
• Prepare bank, cash, vendor, and general ledger reconciliations and investigate discrepancies.
• Assist in the preparation of monthly, quarterly, and annual financial reports, budget monitoring reports, and donor financial reports.
• Reviews all types of payments starting from purchases to payment requests verifying that they are duly authorised and all the supporting documents are attached therewith.
• Create new Vendor Accounts in Wave.
• Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.
• Perform claim verifications against documentation.
• Assist in the preparation of accounting, financial, statistical reports and other reports as required.
• Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.
• Assist in the preparation of the annual income tax exemption declarations for staff.
• Ensure proper and systematic completion of all posted payments and other accounting documents.
• Responsible for the Petty Cash of the office.
• Perform such other relevant duties as maybe assigned.

Required Experience

• Bachelor’s degree in Business Administration, Accounting, Finances, or a related field field from an accredited academic institution with three years of relevant professional experience; or, High School diploma with five years of relevant professional experience.
• Experience in accounting and financial management, including accounts payable, reconciliations, financial data processing, and record keeping;
• Experience providing financial and administrative support services to staff, including travel claims, expense reimbursements, and handling financial inquiries;
• Experience providing support in the preparation of financial reports, including monthly, quarterly, annual, and donor financial reports;
• Experience working within a regulated environment with established financial rules, procedures, and internal controls—preferably within an international organization, UN agency, or public sector institution;
• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.

Qualifications

Bachelor’s degree in Business Administration, Accounting, Finances, or a related field field from an accredited academic institution; or, High School diploma.

Other Details