Local Grants Administration Consultant (3 positions)
International Organization for Migration - IOM
Overview
Provide field-level administrative and procurement support to beneficiaries of the 1+1 Matching Grants Programme in Kyrgyzstan. Support grant recipients in identifying vendors, collecting documentation, facilitating procurement, and verifying delivery.
Key Responsibilities
- Maintain regular communication with assigned grant recipients and guide procurement-related requirements.
- Support grant recipients in identifying suitable vendors and obtaining quotations and required documentation.
- Collect and review vendor documentation, including Vendor Information Sheet, Certificate of Registration, Copy of ID, UN Code of Conduct, Bank account details, and Declaration of Conformity.
- Collect and submit procurement and payment documentation, including Electronic Invoices, E-waybills, and Acts of Acceptance.
- Ensure documentation related to assigned grants is complete, accurate, and properly organized.
- Prepare and collect supporting documentation confirming the grantee’s 50% personal contribution.
- Verify that procured goods and/or services have been delivered to the grant recipient.
- Collect photographic evidence of delivery and use of assets.
- Provide weekly updates on the status of documentation, procurement, and delivery.
- Submit a final consultancy report summarizing grants administered, goods/services delivered, challenges, and recommendations.
- Perform other minor duties related to procurement, grants administration, documentation, beneficiary support, and delivery verification.
Required Experience
- Minimum of 3 years’ experience in project/grant administration, finance, and/or procurement, logistics, vendor management, business support, or related functions.
- Experience with the IOM procurement policies and processes is highly desirable and considered a strong asset.
- Experience working with international organizations or donor-funded projects is an advantage.
- Experience working directly with small businesses, entrepreneurs, grant recipients, or local suppliers is an advantage.
Qualifications
University degree in Business Administration, Economics, Finance, Development Studies, or a related field.
Other Details
Languages Required
Fluency in Kyrgyz (spoken and written) is required.
Languages Preferred
Working knowledge of Russian (spoken and written) is preferred.
English is an advantage but not mandatory.
Contract Duration
4 months
Work Modality
field based
Remuneration
Not specified
