HUMAN RESOURCES OFFICER, NOC
Overview
The Human Resources Officer is responsible for managing HR data and systems, producing HR reports and analytics, and supporting HR strategy and process optimization.
Key Responsibilities
- Maintaining and updating organizational structure and staffing tables in Umoja and related HR systems.
- Reconciling post management and staffing data.
- Reviewing, validating and processing job requisitions and staffing-related transactions.
- Monitoring data quality and initiating corrective actions.
- Ensuring alignment and consistency across HR data sources.
- Preparing, validating and disseminating periodic and ad hoc HR reports.
- Developing and maintaining dashboards and data visualization tools.
- Analyzing HR data to identify trends, risks and workforce insights.
- Managing and optimizing information flows, data repositories and reporting frameworks.
- Contributing to the design, development and implementation of HR data solutions, tools and automated workflows.
- Applying structured project management approaches to track progress and deliverables of HR initiatives.
- Collaborating with HR units and stakeholders to streamline processes and improve efficiency.
- Supporting change management efforts related to HR systems, digital tools and reporting frameworks.
- Monitoring progress of initiatives and reporting on milestones, risks and outcomes.
- Coordinating with stakeholders to ensure compliance with HR policies, procedures and data governance standards.
- Monitoring HR workflows, including documentation and records management processes.
- Identifying process gaps, risks and inefficiencies, and recommending improvements.
- Supporting audit processes and responding to data and documentation-related queries.
- Contributing to the standardization and documentation of HR processes and practices.
- Managing the work of the Umoja Operational Support Desk (OSD) for HRMS.
- Serving as a focal point for HR data, systems and information management-related queries.
- Providing guidance on data management practices, reporting tools, system functionalities and information handling.
- Supporting internal communication and dissemination of HR-related information, reports and updates.
- Supporting coordination and continuity of unit activities.
- Assisting in the preparation of briefing materials, presentations and documentation.
- Collaborating with ODU in the design and deployment of training solutions relation to IM, data, HR applications.
- Performing other related duties as required.
Required Experience
A minimum of five years of progressively responsible experience in human resources management, administration or related area is required. Experience in the use of enterprise resource planning systems, recruitment platforms and data visualization tools is required. 2 years or more of experience in data analytics or related area is desirable. Experience in process improvement, data governance or automation of workflows is desirable.
Qualifications
Advanced university degree (Master’s or equivalent) in Human Resources Management, Business administration, Information Mgmt, Data analytics, Statistics or related area is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.