Administrative and Financial Support Assistant

Overview

Provide administrative and financial support to a team, assisting with legal agreements, contract management, meeting organization, and travel requests.

Key Responsibilities

• Assist in the preparation and tracking of donor agreements and legal agreements.
• Manage UNEP/UNOPS contracts, coordinating payments and overseeing receipt and expenditure reports.
• Support in organizing meetings/events, including technical support for virtual/hybrid meetings.
• Manage travel requests for meeting participants and consultants.
• Contribute to the proper processing and filing of legal obligations and prepare payment requests.
• Undertake other administrative duties, including meeting organization and draft minute preparation.

Required Experience

• A minimum of five (5) years of experience in Administration of financial documents and contracts, with a background in finance considered an asset.
• Experience in finance and budget is required.
• Experience in analytical and writing skills for memos, letters, briefings and reporting are required.
• Experience working with an Enterprise Resource Planning (ERP) system is required.

Qualifications

High school diploma or equivalent is required. Completion of first-level university degree in finance, accounting, business or public administration, or related field is desirable.

Other Details