Overview
The HR Senior Assistant provides technical and administrative support for HR management service lines, acting as a primary point of contact for clients and resolving inquiries.
Key Responsibilities
- Provide guidance on administrative procedures, processes, and practices related to HR services.
- Assist in engaging with internal and external clients, addressing routine inquiries.
- Support the onboarding process by processing new hire documentation and orientation tasks.
- Advise personnel on standard aspects of recruitment, performance management, and learning and development.
- Support the end-to-end recruitment process, including offer/rejection preparation, data entry, and reference checks.
- Assist in longlisting, testing, and interviewing stages, calculating fees and documenting proceedings.
- Finalize selection and other required process approvals.
- Inform and advise personnel, consultants, partners, and project resources on standard conditions of service and entitlements.
- Follow up with supervisors and personnel to ensure timely completion of HR processes.
- Support payroll verification processes and maintain accurate HR records.
- Monitor the status of HR actions, including expiring contracts and pending separations.
- Provide planning, logistical, and administrative support for HR-related training sessions and learning initiatives.
- Participate in the delivery and facilitation of knowledge-sharing activities.
Required Experience
Relevant experience is work in recruitment and HR generalist services. Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems are required. Experience of working in multicultural environments or UN system organizations in a developing country is desired. Experience in development or humanitarian contexts is desired.
Qualifications
Required Secondary school (or equivalent) with 5 years of relevant experience OR Bachelor’s degree (or equivalent) in any discipline with 1 year of relevant experience is required. Desired A globally or nationally recognized professional certificate in Human Resource Management (HRM) is desired.