Fleet Administrator 1 (801046)

Overview

Supervises the purchase, transfer, and disposal of vehicle assets in the region and the organization and logistics of Fleet trainings.

Key Responsibilities

• Generates accurate statistics and maintains up-to-date fleet data using specialized fleet management tools.
• Produces high quality and actionable analytical reports using fleet databases.
• Ensures the accuracy of all data entries in Fleetwave database.
• Assists Fleet department in reflecting on their performance measures.
• Provides the VFM with Speedcast/VGS tracking system reports.
• Supports the implementation of fleet related projects and programmes.
• Independently drafts and finalizes correspondence, internal presentations, meeting minutes and other documents.
• Updates timelines, tables, charts, schedules, and other tools.
• Prepares for meetings by setting up rooms and materials.
• Independently performs complex secretarial tasks.
• Assists in organizing seminars, training sessions and workshops.
• Contributes to producing tools adapted to their unit’s needs.
• Applies information-management instructions and ensures compliance with established policies and procedures.
• Assist Fleet staff with daily fleet administrative activities.
• Maintains driver and accident files.
• Provide reports for yearly fleet budget to VFM.
• Arranges and participates in Fleetwave and Speedcast/VGS platform trainings.
• Keeps all fleet related files up-to-date.
• Ensures all fleet assets are registered in FWC and report their base changes to VFM.
• Monitors vehicles registration and permit cards expiry dates.
• Ensures all fleet assets, vehicle transfers and driver information are accurately registered in Fleetwave.
• Prepares and provides auction and donation documents for fleet assets.
• Prepares, follows up on, and closes the yearly vehicle and generator orders ex-GVA.
• Assists VFM in monitoring and analysing vehicles and generators fuel consumption.
• Identifies and reports all vehicles and generators with fuel consumption outside the target range.
• Reviews and validates all incoming and outgoing fuel documentation.
• Records all in-out fuel data in FWC.
• Participates in fuel quality checks during bulk fuel deliveries in Kabul.
• Assists with the monthly physical fuel dipstick test for KAB.
• Monitors Vega platform, compares the fuel tank levels between FWC & Vega platform and reports any errors or discrepancies to VFM.
• Follows up on fuel counter calibrations in AF.

Required Experience

3-5 years’ experience in administration and fleet management. Very good knowledge of political, social and cultural ICRC operational context.

Qualifications

University degree in Business Administration.

Other Details