Acquisition Data Analyst (Project Manager)

Overview

The Acquisition Data Analyst (Project Manager) will be responsible for improving data output, enhancing data cleansing, and streamlining procurement processes within the United Nations Mission in South Sudan.

Key Responsibilities

• Performs SCPT data analysis and cleansing and produces reports especially for: blocked or without price PIDs, inaccurate demand forecasting, stock levels’ verification, historical/ consumption data analysis, price alerts as well as checking of other Supply Chain Planning Tool (SCPT) attributes and key figures.
• Designs, implements and reports on Key Performance Indicators (KPIs) for the end-to-end Acquisitioning data management. Project manage and be the primary Mission contact for these KPIs.
• Builds efficient and effective reports to audit the data quality in and between SCPT, and Supplier Relation Management (SRM), in synchronization with the approved Budget and Planning Consolidation (BPC) budget.
• Develops continuous improvement plans and longer-term strategic requirements, which include collaborating with technical units (TUs) and other stakeholders to review SCPT data inputting processes and design and implement new or adapt existing processes to improve accuracy and compliance results.
• Implements and maintains an enhanced/automated tracking and tracing report for the Shopping Carts raised and approved Purchase Orders as an end to end report.
• Work with the AMU management to translate strategic objectives into executable goals, to develop plans for achieving stated objectives, and address any issue or poor performance.
• Extracts, analyzes and integrates data to develop operational, analytical and strategic reporting solutions.
• Develops, optimizes and maintains visualizations tools to provide real-time insights to business data.
• Prepare recommendations to the Chief of Unit and other stakeholders based on data analysis and independent root cause analysis conducted with key stakeholders/business process owners.
• Provides senior management with project risk assessments and summary level project status reports.
• Strategize with AMU Chief to forecast problems, assess potential risks and solutions, and plan alternatives.
• Develops detailed work plans, schedules, project outcomes, forecasts, and status reports.
• Conducts project meetings and is responsible for project tracking and analysis.
• Partners through AMU and Section management with HQ focal points with a focus on software product (SCPT) problems, development and integration.
• Instills process discipline, systems thinking, and critical tools deep into the organization thereby enhancing the mission capacity for effective and efficient project management on system data analysis process.
• Provides overarching facilitation for all aspects of the acquisition data analysis project, working with all the TUs to realize returns on investment of the SCPT as an UN newly implemented ERP.
• Liaises with relevant sections with respect to the quality of the SCPT data and assists in the preparation of quarterly progress reports.
• Consolidates and analyzes the entire mission data on: budget, SCPT requirements, stock holdings, consumption patterns, procurement cycle times, sourcing, and forecasts of internal and external customers. And measure the impact of the data on the downstream process (i.e. procurement, inventory)
• Creates and maintains a computer-based system to track Mission Contracts during their lifecycle allowing their timely extension as well as providing detailed statement of expenditures.
• Prepares integrated, timely and accurate reports to monitor and track all aspects of the Mission supply chain to ensure an uninterrupted supply of goods and services so as to meet operational requirements.
• Develops and delivers statistical analysis, standard business intelligent reports and recommendations to the Chief of the Unit and Supply senior management.
• Performs other related duties as required.

Required Experience

A minimum of eight (8) years of progressive and relevant experience in one or a combination of the following areas: acquisition and requisition planning, supply, logistics, data analysis, project management, or budgeting is required. Experience in data analysis and visualization using Power BI (Qlik or similar), Excel, Power query is required. Experience in using SAP or similar ERP software (ECC, SRM, BPC, SCPT, etc.) is required. Experience in carrying out data analyses, understanding statistical forecasting techniques and models to interpret the outcomes accurately is desirable. Experience of at least two (2) years in United Nations is desirable.

Qualifications

Advanced university degree (Master's degree or equivalent) in supply chain management, logistics, business administration, IT or related field is required. A first-level university degree in combination with two (2) additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

Other Details