Overview
Provide administrative support to a portfolio management team, including preparing invoices, collecting reports, and managing correspondence.
Key Responsibilities
- Prepare and send premium invoices to all clients on a regular basis
- Collect Annual Monitoring Reports and Development Effectiveness Indicators for all projects on an annual basis
- Prepare and submit Modifications of Prior Concurrence (MOPCs) to Board, when applicable to Portfolio projects.
- Prepare routine correspondence, standard MIGA documents such as notices of nonpayment, waivers and consent letters, and proofread materials using proper grammar, punctuation, and style; to include preparation of documents packages for required internal clearances
- Update Master Portfolio Spreadsheet and MIGA PM Portal, including all relevant information for the PM Team
- Assist with the preparation of presentation materials, perform ad-hoc research, and produce complex text, reports, figures, graphs, etc.
- Exercise a quality enhancement function for project and other documents by ensuring adherence to departmental and institutional guidelines
- Arrange meetings, workshops and events for the business unit, and handle logistics as needed
- Provide full administrative support to the Manager and his/her PM team; co-managing the calendar and work priorities
- Provide comprehensive support for mission travel: arranging flights, hotels, local transport, and travel visas
- Perform other tasks as may be requested by the Manager, PM
Required Experience
At least 7 years of relevant experience.
Qualifications
At least a High School Diploma
Other Details
Languages Required
Excellent communication in the English language (written and spoken)
Languages Preferred
second language preferable
Contract Duration
1 year 0 months
Work Modality
Not specified
Remuneration
Not specified