Monitoring Evaluation Accountability and Learning Coordinator - The Partnership to Accelerate Stunting Reduction in Indonesia (PASTI) Project - Papua

Overview

To carry out procurement activities for goods and services as per laid down procurement policies procedures and processes while maintaining high standards of integrity and accountability.

Key Responsibilities

• Advise on all procurement related matters.
• Facilitate timely resolution of issues impacting requestors and communities.
• Identify alternative supply sources.
• Ensure safe delivery and receipt of ordered goods and services.
• Resolve conflicts of deliveries.
• Execute Market Assessment and Supplier Pre-Qualification.
• Manage RFQ/RFP Process.
• Lead negotiations.
• Supervise procurement processes and assistance work.
• Prepare Procurement Committee submission documents.
• Facilitate Purchasing Committee meetings.
• Complete master data management form.
• Monitor and complete contract close-out, renewal or retender.
• Ensure contractual conditions and performance indicators are understood by suppliers.
• Identify & resolve or escalate contract-related issues.
• Analyze supplier performance and coordinate for improvement.
• Receive and verify Purchase Requisitions.
• Follow Procurement Policies and guidelines in Supplier Award decisions.
• Manage PO Change requests.
• Consolidate documentation for Finance for timely supplier payment.
• Collect and analyze organization-wide data.
• Support design of business metrics to monitor SCM performance.
• Conduct spend analysis.
• Prepare summary report of supplier bid responses.
• Track and analyze procurement performance and savings.
• Conduct all procurement related tasks as per approved policies.
• Advise management regarding challenges/risks/impractical guidelines.
• Collect customer feedback relating to policies, processes and guidelines.
• Review Partners / Sub-Grantees' SCM Policies, procedures to identify gaps.
• Collect and collate data to improve systems.
• Conduct supplier pre-qualification and maintain records.
• Participate in development of risk identification & assessment tools.
• Maintain proper filing and record keeping.
• Coordinate to close out open POs.
• Implement agreed audit recommendations.
• Review Partners / Sub-Grantees' internal control systems.
• Monitor progress on implementation of recommendations.
• Coordinate, participate in, and/or train staff on WVI Procurement Policies.
• Conduct Partners' / Sub-Grantees' capacity assessment and building plans.
• Train Partners / Sub-Grantees based on approved capacity building plan.
• Coordinate with internal stakeholders in monitoring progress and submit reports.

Required Experience

4 years' experience in Procurement or Supply Chain.

Qualifications

University degree in Business Administration, Procurement or similar degree, or equivalent experience. Post graduate qualification in Purchasing and Supplies Management from CIPS Level 4.

Other Details