Overview
To deliver a wide range of business support processes and activities as executive assistant and for the business unit of Supply Chain, to facilitate effective service delivery.
Key Responsibilities
- Provide dedicated executive assistant support to Head of Supply Chain.
- Coordinate and provide a full range of support services.
- Collate information for inclusion in reports, documents and correspondence.
- Respond to standard queries and provide timely and accurate guidance.
- Process and manage routine administrative and financial tasks.
- Manage and maintain records and databases.
- Maintain relationships with a range of individuals.
- Proof-read reports, documentation, correspondence, etc.
- Contribute to improvement of business procedures and processes.
- Collect and perform basic analysis of data.
- Support the SC units in coordinate procurement and invoice processing.
- Act as the unit’s travel focal points.
- Support the unit heads in briefing staff on administrative matters.
- Assist in arranging meetings and workshops.
- Assist in preparing office budgets related to travel expenses and maintain budgetary control records.
- Utilize digital tools to improve operational efficiency, reporting, and record management.
- Perform other related duties as assigned.
Required Experience
5 years of progressively responsible work in the relative business stream with experience in general administration work, travel, transportation, inventory, facilities especially with the UN or other International Organizations. Has demonstrated an ability to perform all routine administrative activities in line with WFPs operating standards through day to day work. Experience supporting provision of ad-hoc technical guidance to new staff members.
Qualifications
Completion of secondary school education. A post-secondary certificate or bachelor’s degree in business administration, Economics, Commerce, Law, Supply Chain, Social Sciences or related functional area is desirable.
