Operations Analyst

Overview

The Operations Analyst will support the implementation of projects and their activities, focusing on personnel recruitment, contract administration, database management, and process optimization.

Key Responsibilities

• Perform and monitor personnel recruitment and administration processes, including contract admissions, renewals, and amendments.
• Review and consolidate consultants’ reports and support documentation for contract administration and payroll.
• Maintain and oversee administrative, operational, and personnel databases, trackers, dashboards, and reporting tools.
• Manage documentation and filing systems, ensuring effective records management and compliance.
• Contribute to audit activities, internal controls, and compliance reviews.
• Draft, review, and process official correspondence, reports, memos, and other administrative documents.
• Collect, analyze, and interpret data to provide insights and recommendations.
• Identify and implement improvements in administrative, HR, and operational workflows.
• Perform other related duties and participate in missions as required.
• Provide administrative support, ensuring alignment with organizational procedures and project requirements.
• Maintain organized records of project activities, risks, and key documentation.
• Ensure compliance with UN-Habitat quality standards and project requirements.
• Ensure the adoption of ethical principles, including active listening, respect for diversity, and promotion of a safe, inclusive, and participatory learning environment.
• Complete all indicated courses and training activities.

Required Experience

• Minimum four (4) years of experience in human resources, and/or administrative, operational activities in Brazil is required.
• Familiarity with, and interest in urban development and climate issues as well as the Organization's global urban agenda is desirable.
• Previous experience within the UN System is desirable.

Qualifications

Bachelor's degree in Human Resources, People Management, Administration, Business Management or related fields is required, or additional three (3) years of relevant experience to the post, beyond the requirement.

Other Details