UN Women: Finance Associate, Awards Management, Bonn, Germany, G6 FTA (2 positions)

Overview

The Finance Associate, Awards Management, is responsible for carrying out a wide range of responsibilities to achieve the Awards Management Unit's goals, objectives, and results, under the overall guidance of the Finance Manager, Awards Management Unit and direct supervision of a Finance Specialist.

Key Responsibilities

• Prepare certified, interim, final and ad hoc financial donor reports.
• Perform quality assurance reviews of financial information used for donor reporting.
• Monitor donor reporting schedules and outstanding reporting obligations.
• Maintain complete supporting documentation and audit trails for donor financial reports.
• Support clearing projects for financial closure.
• Monitor project financial closure status.
• Review unreconciled balances, aged items and suspense accounts related to project closure.
• Respond to enquiries from Headquarters units, Regional Offices and Country Offices on project financial closure.
• Process approved prefinancing of earmarked contributions.
• Process approved transfers between projects, funds, donors and cost centres.
• Monitor and process daily treasury transactions.
• Maintain a database of deposits received.
• Process requests for invoices and confirmation of funds received.
• Support the verification and approval of donor agreements.
• Process billing and cost recovery for global enabling services.
• Monitor tickets submitted via Global Service Tracker (GST) ticketing system.
• Support end-to-end recruitment and onboarding processes for staff, consultants, and interns within FMS.
• Perform daily operational activities, including the creation of requisitions, initiation of supplier creation and updates, payment initiation, leave monitoring, and related tasks.
• Monitor and reconcile assigned General Ledger accounts.
• Perform assigned month-end, year-end and annual financial closing activities.
• Support the preparation of schedules, working papers and supporting documentation for internal and external audits.
• Implement assigned internal controls, monitor compliance with Financial Regulations and Rules, IPSAS, corporate policies and standard operating procedures.
• Assist in resolving financial data issues and contribute to improvements in accounting processes and internal controls.
• Support the development and maintenance of standard operating procedures, guidance materials, templates, checklists and training resources.
• Provide day-to-day technical support to Headquarters units, Regional Offices and Country Offices on donor reporting, contribution accounting, fund monitoring and project financial closure.
• Support the development of automated reports, system enhancements and business process improvements.
• Promote knowledge sharing, client service and continuous improvement across FMS.
• Perform other duties within the incumbent's functional profile as assigned by the supervisor or as required for the efficient functioning of the Office and the Organization.

Required Experience

• At least 6 years of progressively relevant work experience in accounting, financial management, financial reporting, financial analysis, treasury operations, or financial controls is required.
• Experience working with web-based ERP financial systems, preferably Oracle Cloud, is required.
• Experience in at least 5 of the following areas is desirable: Financial donor reporting; Revenue accounting; Financial reconciliation and analysis of GL accounts; Treasury operations; Preparation of financial statements; Payroll / employee benefits accounting; Audit or internal controls; Lease accounting; Financial instrument accounting; Financial reporting automation; Cost accounting.
• Experience applying IPSAS and/or IFRS is desirable.
• Experience working within the UN System in an equivalent position and/or fulfilling similar functions is desirable.

Qualifications

• Completion of High School (Secondary Education) is required.
• A Specialized certificate/diploma in Accounting / Finance, or Bachelor’s degree in Finance, Accounting, Business, Economics, Public Administration, or professional accounting qualification (e.g., ACCA, CPA, CA) is an asset.
• Successful completion of UN Women Accounting and Finance Test is required as part of the selection process.

Other Details