Supply Chain Assistant
Overview
The Supply Chain Assistant will support supply chain operations, including procurement, logistics, asset and warehouse management, fleet coordination, contract administration, and vendor management to ensure timely and efficient delivery of goods and services.
Key Responsibilities
- Receive and consolidate procurement requisition forms, verify information, and ensure compliance with office instructions.
- Prepare tender documents, solicit bids, and prepare bid analysis summaries.
- Confirm terms of agreement with suppliers, prepare purchase orders and contracts, and coordinate authorizations.
- Monitor open requisitions and follow up on timely delivery of goods and services.
- Review vendor invoices, prepare payment requests, and coordinate timely payments.
- Maintain physical and electronic records of procurement documentation.
- Conduct market surveys to identify and evaluate potential suppliers.
- Track contractual agreements and inform concerned parties for timely renewal.
- Monitor office supplies and services, prepare requisitions, and coordinate utility payments.
- Provide technical information on procurement instructions and procedures to staff.
- Perform supply chain tasks related to property and asset management, warehousing, insurance, maintenance, and transportation.
- Support the coordination of transportation needs and drivers’ movements.
- Monitor fuel consumption and vehicle maintenance records.
- Monitor activities of contractors working on office premises.
- Support the organization of meetings, workshops, and trainings.
- Perform other duties as may be assigned.
Required Experience
Two years of relevant professional experience with a university degree in Business Administration, Logistics, Supply Chain Management or a related field; or four years of relevant professional experience with a high school diploma.
Qualifications
University degree in Business Administration, Logistics, Supply Chain Management or a related field from an accredited academic institution; or High school diploma. Certification in Procurement, Logistics or Supply Chain Management is an advantage.
